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Stowe Selectboard Meeting

Monday, January 23, 2012

Akeley Memorial Building – Memorial Hall

AGENDA

 

Present:       Selectboard Members:  Norm Williams, Adam Davis, Larry Lackey, Billy Adams, Neil Van Dyke; Town Manager Charles Safford;  Parks & Rec Director Marge McIntosh; PW Director Harry Shepard; Finance Mgr. Karla Spaulding; Asst. Fin Mgr. Kim Grogan;

 

Others Present:     Mike McNulty, Leah Hodari, Lisa Hagerty, Helene Martin, Heidi Scheuermann, Leo Clark, Jacque Shiner, Reporter Nathan Burgess, Dick Marron, Bruce Harmon, Ed Frey, Marina Meerburg, George Gay, Chuck Baraw, Howard Merson, Bill Goodson, Don Post

 

Call to Order

Chair Williams called the meeting to order at 5:33 pm and Selectboard Orders were signed.

 

Approve the Agenda

Mr. Lackey asked to have the consideration of amendment to the Warning discussed during Item 9. On a motion by Mr. Davis, seconded by Mr. Van Dyke, the Board approved the Agenda as amended.   

 

Consent Items

  1.  Minutes

On a motion by  Mr. Adams, seconded by Mr. Davis, the Board approved the Consent Item as presented. 

 

 

Electric Department Power Purchase Contracts

Electric Commissioner Dick Marron reviewed Articles proposed by SED for inclusion in the 2012 Town Meeting Warning.  These Articles pertaining to long term power contracts with Hydro Quebec and Seebrook are to be voted upon on the floor of town meeting.  Stowe Electric will hold an information meeting on February 22 at the Akeley Memorial Building. 

 

There was concensus of the Board and they instructed Mr. Safford to include the Articles in the Town Meeting warning.

 

Rink Informational Flyer

The Board reviewed a slightly revised the information flyer on the proposed arena.  Revisions were made after a special meeting held by the Rec Commission since the last Selectboard meeting on January 9, 2012.  Final approval was scheduled for Jan. 26, 2012.

 

Stowe Vibrancy

Heidi Scheuermann presented information for the Board on SV’s projects and events in 2011 and budget information.  She outlined priorities for 2012 which included event coordination and economic development activities.  Ms. Scheuermann said SV expects to create and support additional retail, commercial and residential activity to the village by working with local organizations such as the Lamoille Economic Development Corp.  Further information will be provided to the Board at a later date.

On behalf of SV, she thanked the Board for their continued support.

 

FY’13 Operating Budget Public Hearing

Chair Williams opened the public hearing at 6:30 pm.  Mr. Safford explained changes to the budget since the last review which included a decrease of $16,433 in the budget due to the Police CPI-U adjustment and a reduction in the Community Affairs budget. The Board was in concensus to approve the increase in the request from the Community Action Council of $300 and approved the request of $1000 by the Rec Commission by increasing the Recreation budget expense.  Mr. Lackey expressed concern regarding paving especially on West Hill Rd, Stowe Hollow Rd and Luce Hill Rd.

 

Mr. Williams asked for comments from those in attendance.  There being no further discussion, he closed the hearing.  The final approval of the budget was scheduled for January 26, 2012. 

 

FY’13 Capital Budget Public Hearing

At 6:48 pm, Mr. Williams  opened the capital budget public hearing .  The Board reviewed the 12/30/11.  Mr. Safford reviewed the capital projects proposed which included $140,000 for flood recovery, Barnes Camp renovation$10,000, Village sidewalk paver replacement $20,000, memorial room plaques $20,000, recreation path culvert $25,000, So Main St sidewalk replacement $21,000 and dog pound building replacement $15,000. 

 

The Board was in concensus that further discussion and future action was needed regarding the creation of a capital reserve fund(s). 

 

Mr. Van Dyke made a motion seconded by Mr. Davis to close out the Rec Path Lighting project and reallocate the $40,000 to unallocated reserves.  The motion carried.

There being no comments from those in attendance, Mr. Williams closed the hearing.

Approval of the Warning will take place on Jan. 26, 2012. 

 

Annual Meeting Warning

The Board reviewed the annual meeting warning and Australian Ballot articles.  They heard a request from Helene Martin to include language for a Constitutional Amendment regarding the influence of anonymous corporate money in local and state elections.  The Board was in agreement that the language was not appropriate to include. 

 

Final approval of the Warnings is scheduled for Jan. 26, 2012. 

 

Other Business

The Board asked staff to include a discussion about the community affairs budget and also a discussion about town meeting dates/times. 

 

Executive Session

A.   Personnel

At 7:30 pm, the Board went into executive session on a motion by Mr. Davis, seconded by Mr. Lackey with the Town Manager in attendance.

 

The Board came out of executive session at              .

 

No action was taken.  There being no further business to conduct, Mr. Williams adjourned the meeting at 8:15 pm.

 

Respectfully submitted by Susan Moeck.

 

Stowe Selectboard Meeting

Monday, February 13, 2012

Akeley Memorial Building – Memorial Hall

 

 

Present:       Selectboard Members:  Norm Williams, Adam Davis, Larry Lackey, Billy Adams, Neil Van Dyke; Town Manager Charles Safford;  Asst. Fin. Mgr. Kim Grogan

 

Others Present:     Lisa Hagerty, Barbara Allaire, Tom Hubbs, Don Post, Barbara Baraw, Reporter Nathan Burgess, Ed Frey, Dick Marron, David Jaqua, Leah Hodari, Leo Clark, Terrie Wehse,  ____Cross, Monica Bleda, Marc Segal

 

 

Call to Order

Chair Williams called the meeting to order at 5:30 pm and Selectboard Orders were signed.

 

Approve the Agenda

On a motion by Mr. Van Dyke, seconded by Mr. Davis, the Board approved the Agenda  as amended with removing 3A from the Consent Items.  

 

Consent Items

B. Ornamental Lights Capital Project Closeout of $5000

C. Sterling Forest Recreation Trails grant application of $20,000

D. Stowe Derby Event Application

E. Water & Sewer Application – 4000 Mountain Rd – TN Resort Stowe LLC

F. County Reserve Fund Letter

G. Minutes

 

On a motion by Mr. Adams, seconded by Mr. Davis, the Board approved the Consent Items as presented. 

 

 

Liquor Consent Items

Special Event Permit – Boyden Valley Winery – 3/22/12

On a motion by Mr. Adams, seconded by Mr. Davis, the Board approved the Liquor Consent Item as presented.  Mr. Van Dyke abstained.

 

Fiscal Controls & Collection of Money

The Board received an inquiry regarding what fiscal controls have been put into place since the Jackson Arena Design and Historical Society Building Projects were done.  Within the inquiry it was also suggested that the Town try to recoup the money that the Town paid towards the design of the Arena in 2008.  Mr. Safford explained that both projects began prior to his arrival but that he could respond to the lessons learned and controls put into place as a result.  Mr. Safford continued to say the Town has had a history of taking on an aggressive capital project agenda with limited human resources to properly manage the projects. This is not to disparage those that were in place at the time and did the best they could do to keep up, but to recognize the practical reality that there is only so much time in a day. “Haste makes waste.” When the project manager is just trying to keep up, they are not able to devote the time necessary to ensure the delivery of a quality project. In order to help recognize the work load, the town has added an Assistant Engineer / Project Manager position. Other controls that have been put into place include a Capital Policy that states, “Generally major capital projects will go through multi-stage funding and development process (project definition, conceptual / preliminary design, final design and implementation).  Other controls include tracking capital expenditures over a multiple year period of time with a project accounting system for large projects that breaks down anticipated expenditures by category; and if fundraising is a condition of a project that all funds should be collected up front before any contracts are entered into or at a minimum the Town should obtain legally binding guarantees backed by sufficient assets.  Mr. Safford added  that committees can be valuable in understanding community values and achieving community buy-in, but they can also increase risk from a project management standpoint. Project delivery challenges are introduced and cost increases can result as design professionals and contractors try to reconcile a variety of opinions. It is important that an employee be assigned as the authorized agent for a project that has project management experience and that citizens understand their role is advisory in nature.  He continued that the Town continues to face tremendous pressure to undertake capital projects. A reserve fund may help reduce the pressure to spend local option taxes each year and instead permit the town to build up the money for larger projects. The Town also needs to recognize a large bond project, like the Public Safety Building or a natural disaster occurs, it may mean that other capital projects have to wait. Capital projects can be challenging and time consuming in a public setting, but the Town has made significant projects over the last several years in terms of project management and fiscal controls. The Public Safety Facility, Akeley Cupola, flood repairs, and Akeley Vault projects are recent examples of successfully completed capital projects which utilized these types of project controls.

 

In response to recouping the rink design money spent, Mr. Safford obtained legal counsel with the following answer ““I don’t see any legal basis for a recoupment obligation…While the notion of a verbal commitment may be appealing….there is nothing that I can find in the record to support a legal or equitable claim for reimbursement.”

 

No action was required after discussion. 

 

 

Annual Meeting Date & Time Discussion

The Board discussed the traditional annual meeting day and the possibility of changing the day which by statute could be any of the three days preceeding the first Tuesday in March.  A change of meeting day would require a Charter change.  It was suggested that the Town check with the school district to see what their thoughts were.  After discussion, the Board was in concensus to have Town Meeting day remain the first Tuesday in March.

 

 

Community Services Budget Policy Discussion

At the last year’s Town Meeting, there were several questions regarding the Community Services Budget, its criteria and the amounts approved.  Time was set aside at this meeting for policy discussion on how to determine what should be included in this budget for voter consideration.

 

Mr. Safford provided information for the Board including model policy and statute information. “Under Vermont law, voters of a city or town may appropriate money for the support of social service programs and agencies that provide services to town residents. 24 VSA 2691. Such programs include but are not limited to transportation, nutrition, medical, day care, and other rehabilitative services for persons with low incomes, senior citizens, children, disabled persons, drug and alcohol abusers, and persons requiring employment to eliminate their need for public assistance.”  The Board considered questions of requiring petitions for new or increased requests; grandfathering appropriations that may not fit the criteria or incorporating them into the General Government budget; capping the appropriation amount individually or collectively. 

 

Mr. Safford noted that the Town currently sends a letter at the beginning of budget season requesting information from those requesting appropriations.  He said that if new requests were received the Town could respond with a letter asking for specific information on the organization and the people they serve in Stowe which would then be presented to the Board at a meeting.

Mr. Safford said he would forward a copy of the letter currently used to the Board for their consideration. 

 

The Board was in concensus that the letter was a sufficient policy at this time and if a Board member wished to reconsider the process they would revisit the topic.  There was no further discussion.

 

Personnel Regulations

The Board reviewed proposed amendments to the Personnel Rules and Regulations for non-unionized employees (see attached). 

 

On a motion by Mr. Davis, seconded by Mr. Adams, the Board approved the amendments to the Personnel Regulations effective immediately.

 

Mr. Lackey said the changes were for the better and thanked Mr. Safford for continuing to take a fresh look at the regulations to improve the efficiency of town government.

 

Stowe Hollow Road Maintenance Agreement

Mr. Safford explained that the Town participated in a VTrans High Risk Rural Road program on Stowe Hollow Road. This is a program funded by Federal Highway in which a safety audit is undertaken and relatively low cost safety improvements are recommended and if approved by the Town, implemented by the State at no cost to the Town. The work recommended included the following:

1.    Replacing the existing regulatory warning and street signs with MUTCD Retro-Reflectivity compliant signs (These street signs are the larger signs you are seeing installed in other communities),

2.    Add new compliant warning signs for several sharp curves,

3.    Add and stop and yield signs at Gold Brook Road and Upper Hollow Road intersections,

4.    Add white safety delineators at trees within the clear zone of the road,

5.    Replace most but not all, of the existing guard railing,

6.    Install line stripping at the Taber Hill Road intersection.

The state proposes to undertake this work as part of a regional contract with participating Towns this spring.  PW Director Shepard recommended that this project was in the best interest of the Town.  However, Mr. Shepard added that the street name signs were not in the best interest of the Town.  Board members used “shocking” and “rude” when they described the sign size based on the MUTCD federal regulations which the Town needs to comply to.

 

Leo Clark added that over the years many lives have been saved by states implementing the MUTCD traffic control.

 

On a motion by Mr. Van Dyke, seconded by Mr. Adams, the Board approved continuation of the Town’s involvement in the High Risk Rural Road program for Stowe Hollow Road and authorize the Town Manager to endorse the required documents; and to send a letter to the appropriate agencies and representatives regarding the street name size requirements.  Van Dyke, Williams and Davis voted in favor; Lackey and Adams opposed. 

 

 

Executive Session

Personnel – The Board went into executive session at 7:07 pm on a motion by Mr. Davis, seconded by Mr. Adams with the Town Manager and Recreation Commission chair in attendance.

 

The Board came out of executive session at 7:15 pm.  On a motion by Mr. Davis, seconded by Mr. Adams the board appointed Terrie Wehse to the Rec Commission effective immediately for a seat which will expire in 2013. 

 

There being no further business to conduct, Mr. Williams adjourned the meeting at 7:15 pm. 

 

Respectfully submitted by Susan Moeck.

The February 27, 2012 Selectboard Meeting was cancelled.  A public information meeting was held at 7 pm at the High School. 

 

 

 

 

         

 

 

 

 

 

                            

 

 

Stowe Selectboard Meeting

Monday, February 13, 2012

Akeley Memorial Building – Memorial Hall

 

 

Present:       Selectboard Members:  Norm Williams, Adam Davis, Larry Lackey, Billy Adams, Neil Van Dyke; Town Manager Charles Safford;  Asst. Fin. Mgr. Kim Grogan

 

Others Present:     Lisa Hagerty, Barbara Allaire, Tom Hubbs, Don Post, Barbara Baraw, Reporter Nathan Burgess, Ed Frey, Dick Marron, David Jaqua, Leah Hodari, Leo Clark, Terrie Wehse,  ____Cross, Monica Bleda, Marc Segal

 

 

Call to Order

Chair Williams called the meeting to order at 5:30 pm and Selectboard Orders were signed.

 

Approve the Agenda

On a motion by Mr. Van Dyke, seconded by Mr. Davis, the Board approved the Agenda  as amended with removing 3A from the Consent Items.  

 

Consent Items

B. Ornamental Lights Capital Project Closeout of $5000

C. Sterling Forest Recreation Trails grant application of $20,000

D. Stowe Derby Event Application

E. Water & Sewer Application – 4000 Mountain Rd – TN Resort Stowe LLC

F. County Reserve Fund Letter

G. Minutes

 

On a motion by Mr. Adams, seconded by Mr. Davis, the Board approved the Consent Items as presented. 

 

 

Liquor Consent Items

Special Event Permit – Boyden Valley Winery – 3/22/12

On a motion by Mr. Adams, seconded by Mr. Davis, the Board approved the Liquor Consent Item as presented.  Mr. Van Dyke abstained.

 

Fiscal Controls & Collection of Money

The Board received an inquiry regarding what fiscal controls have been put into place since the Jackson Arena Design and Historical Society Building Projects were done.  Within the inquiry it was also suggested that the Town try to recoup the money that the Town paid towards the design of the Arena in 2008.  Mr. Safford explained that both projects began prior to his arrival but that he could respond to the lessons learned and controls put into place as a result.  Mr. Safford continued to say the Town has had a history of taking on an aggressive capital project agenda with limited human resources to properly manage the projects. This is not to disparage those that were in place at the time and did the best they could do to keep up, but to recognize the practical reality that there is only so much time in a day. “Haste makes waste.” When the project manager is just trying to keep up, they are not able to devote the time necessary to ensure the delivery of a quality project. In order to help recognize the work load, the town has added an Assistant Engineer / Project Manager position. Other controls that have been put into place include a Capital Policy that states, “Generally major capital projects will go through multi-stage funding and development process (project definition, conceptual / preliminary design, final design and implementation).  Other controls include tracking capital expenditures over a multiple year period of time with a project accounting system for large projects that breaks down anticipated expenditures by category; and if fundraising is a condition of a project that all funds should be collected up front before any contracts are entered into or at a minimum the Town should obtain legally binding guarantees backed by sufficient assets.  Mr. Safford added  that committees can be valuable in understanding community values and achieving community buy-in, but they can also increase risk from a project management standpoint. Project delivery challenges are introduced and cost increases can result as design professionals and contractors try to reconcile a variety of opinions. It is important that an employee be assigned as the authorized agent for a project that has project management experience and that citizens understand their role is advisory in nature.  He continued that the Town continues to face tremendous pressure to undertake capital projects. A reserve fund may help reduce the pressure to spend local option taxes each year and instead permit the town to build up the money for larger projects. The Town also needs to recognize a large bond project, like the Public Safety Building or a natural disaster occurs, it may mean that other capital projects have to wait. Capital projects can be challenging and time consuming in a public setting, but the Town has made significant projects over the last several years in terms of project management and fiscal controls. The Public Safety Facility, Akeley Cupola, flood repairs, and Akeley Vault projects are recent examples of successfully completed capital projects which utilized these types of project controls.

 

In response to recouping the rink design money spent, Mr. Safford obtained legal counsel with the following answer ““I don’t see any legal basis for a recoupment obligation…While the notion of a verbal commitment may be appealing….there is nothing that I can find in the record to support a legal or equitable claim for reimbursement.”

 

No action was required after discussion. 

 

 

Annual Meeting Date & Time Discussion

The Board discussed the traditional annual meeting day and the possibility of changing the day which by statute could be any of the three days preceeding the first Tuesday in March.  A change of meeting day would require a Charter change.  It was suggested that the Town check with the school district to see what their thoughts were.  After discussion, the Board was in concensus to have Town Meeting day remain the first Tuesday in March.

 

 

Community Services Budget Policy Discussion

At the last year’s Town Meeting, there were several questions regarding the Community Services Budget, its criteria and the amounts approved.  Time was set aside at this meeting for policy discussion on how to determine what should be included in this budget for voter consideration.

 

Mr. Safford provided information for the Board including model policy and statute information. “Under Vermont law, voters of a city or town may appropriate money for the support of social service programs and agencies that provide services to town residents. 24 VSA 2691. Such programs include but are not limited to transportation, nutrition, medical, day care, and other rehabilitative services for persons with low incomes, senior citizens, children, disabled persons, drug and alcohol abusers, and persons requiring employment to eliminate their need for public assistance.”  The Board considered questions of requiring petitions for new or increased requests; grandfathering appropriations that may not fit the criteria or incorporating them into the General Government budget; capping the appropriation amount individually or collectively. 

 

Mr. Safford noted that the Town currently sends a letter at the beginning of budget season requesting information from those requesting appropriations.  He said that if new requests were received the Town could respond with a letter asking for specific information on the organization and the people they serve in Stowe which would then be presented to the Board at a meeting.

Mr. Safford said he would forward a copy of the letter currently used to the Board for their consideration. 

 

The Board was in concensus that the letter was a sufficient policy at this time and if a Board member wished to reconsider the process they would revisit the topic.  There was no further discussion.

 

Personnel Regulations

The Board reviewed proposed amendments to the Personnel Rules and Regulations for non-unionized employees (see attached). 

 

On a motion by Mr. Davis, seconded by Mr. Adams, the Board approved the amendments to the Personnel Regulations effective immediately.

 

Mr. Lackey said the changes were for the better and thanked Mr. Safford for continuing to take a fresh look at the regulations to improve the efficiency of town government.

 

Stowe Hollow Road Maintenance Agreement

Mr. Safford explained that the Town participated in a VTrans High Risk Rural Road program on Stowe Hollow Road. This is a program funded by Federal Highway in which a safety audit is undertaken and relatively low cost safety improvements are recommended and if approved by the Town, implemented by the State at no cost to the Town. The work recommended included the following:

1.    Replacing the existing regulatory warning and street signs with MUTCD Retro-Reflectivity compliant signs (These street signs are the larger signs you are seeing installed in other communities),

2.    Add new compliant warning signs for several sharp curves,

3.    Add and stop and yield signs at Gold Brook Road and Upper Hollow Road intersections,

4.    Add white safety delineators at trees within the clear zone of the road,

5.    Replace most but not all, of the existing guard railing,

6.    Install line stripping at the Taber Hill Road intersection.

The state proposes to undertake this work as part of a regional contract with participating Towns this spring.  PW Director Shepard recommended that this project was in the best interest of the Town.  However, Mr. Shepard added that the street name signs were not in the best interest of the Town.  Board members used “shocking” and “rude” when they described the sign size based on the MUTCD federal regulations which the Town needs to comply to.

 

Leo Clark added that over the years many lives have been saved by states implementing the MUTCD traffic control.

 

On a motion by Mr. Van Dyke, seconded by Mr. Adams, the Board approved continuation of the Town’s involvement in the High Risk Rural Road program for Stowe Hollow Road and authorize the Town Manager to endorse the required documents; and to send a letter to the appropriate agencies and representatives regarding the street name size requirements.  Van Dyke, Williams and Davis voted in favor; Lackey and Adams opposed. 

 

 

Executive Session

Personnel – The Board went into executive session at 7:07 pm on a motion by Mr. Davis, seconded by Mr. Adams with the Town Manager and Recreation Commission chair in attendance.

 

The Board came out of executive session at 7:15 pm.  On a motion by Mr. Davis, seconded by Mr. Adams the board appointed Terrie Wehse to the Rec Commission effective immediately for a seat which will expire in 2013. 

 

There being no further business to conduct, Mr. Williams adjourned the meeting at 7:15 pm.

Respectfully submitted by Susan Moeck.

Stowe Selectboard Meeting

Monday, March 12, 2012

 Akeley Memorial Building

 

Present:       Selectboard Members:  Adam Davis, Larry Lackey, Billy Adams, Neil Van Dyke; Lisa Hagerty;  Town Manager Charles Safford;  Finance Mgr. Karla Spaulding; Police Chief Donald Hull; Zoning Director Rich Baker

 

Others Present:     Ed Frey, Bruce Harmon, Tom Hubbs, George Gay, Reporter Nathan Burgess, Rick Brigham of Sullivan & Powers, Brian Leven

 

Call to Order & Selectboard Organization

Town Manager Charles Safford called the meeting to order and took nominations for Chair. 

On a motion by Mr. Adams, seconded by Mr. Van Dyke, the Board approved the nomination of Adam Davis as Chair. 

 

Chair Davis proceeded by asking for nominations for Vice Chair and Selectboard Clerk.  

On a motion by Mr. Adams, seconded by Mr. Van Dyke, the Board approved the nomination of Larry Lackey as Vice Chair. 

On a motion by Mr. Adams, seconded by Mr. Lackey, the Board approved the nomination of  Susan Moeck as Selectboard Clerk.

Chair Davis  continued by asking for a motion to specify the Selectboard meeting schedule; and designate an official newspaper.

On a motion by Mr. Lackey, seconded by Mr. Van Dyke, the Board approved the meeting schedule as the second and fourth Mondays of the month beginning at 5:30 pm and the Stowe Reporter as the official newspaper for warnings etc.

 

Selectboard Orders were signed.

 

Approve the Agenda

Mr. Lackey asked to remove the approval of the Minutes from the Consent Agenda.

On a motion by Mr. Adams, seconded by Mr. Lackey, the Board approved the Agenda as amended.

 

Consent Items

A.       Warrants & Payroll Authorization – Adam Davis

B.      LRSWMD Supervisor  - William Noyes

On a motion by Mr. Adams, seconded by Mr. Lackey, the Board approved the Consent Agenda Items.

 

Liquor Consent

List of Annual Liquor License Renewals dated 3/12/12 - On a motion by Mr. Lackey, seconded by Mr. Adams, the Board approved the Liquor Consent Items as presented.  Mr. Van Dyke abstained.

 

Minutes

On a motion by Mr. Adams, seconded by Mr. Lackey, the Board approved the Minutes of 2/13/12 as amended by Mr. Lackey

 

Introduction of New Police Chief

Chair Davis introduced and welcomed Stowe’s new Police Chief Donald Hull. 

 

FY’11 Audit

Rick Brigham of Sullivan and Powers reviewed the financial statements of the FY 11 audit with the Board.  He pointed out that the audit in divided into two main sections – Opinion Letter which encompasses whether the town’s financial statements are presented according to governmental accounting standards.  He noted that the Town’s report was “unqualified” which means there were no “qualified or adverse”  qualifications needed in accordance with the standards.  Mr. Brigham said that SED is included into the audit which is not audited by SP but by another firm.   The second section entitled Management’s Analysis and Discussion covers what financially has occurred over the last year.  Mr. Brigham continued further review and noted that the Town has an unassigned surplus of $495,866, an important number which at this time equals 4-5% of overall budget.  Mr. Brigham said GFOA standards prefer to see 10% of unassigned surplus and this may be something the Board should consider in the future.   He said this number in other towns is driven by board/taxpayer preference.  Mr. Brigham noted that the town took in more than budgeted revenue and spent less than budgeted.  The only material weakness noted was a bond payable account which was not reconciled at year end of debt to actual but a minor adjustment was made to correct this.  Mr. Brigham said the Stowe management is very serious about following their recommendations which is not always so in other towns.

 

The Board asked if SED provides a complete audit including any recommendations or deficiencies.  Mr. Safford said he would request this and would include SED information in the town’s Annual Report.

 

Mr. Harmon asked if the new arena could be operated as an enterprise fund/business activity as defined in the audit and asked the Board to consider it.  Mr. Safford said prior to the vote the Board reviewed this subject and decided to keep the rink as part of the general fund as it has historically been.  Mr. Safford added that the rink could be broken out within the general fund but as previously indicated by the Board the rink would not be operated as an enterprise fund unless the Board decided to change their preference.  

 

The Board thanked Mr. Brigham for his review.

 

Executive Session

 

Legal – On a motion by Mr. Adams, seconded by Mr. Lackey, the Board went into executive session at 6:15 pm with the Town Manager, Zoning Administrator and Mr. Leven in attendance. 

 

The Board came out of executive session at 6:34 pm.  On a motion by Mr. Lackey, seconded by Mr. Van Dyke, the Board voted to appeal the Environmental Court decision 35-3-11 Vtec regarding Stowe Highlands 11 Lot Subdivision.  (see attached Agenda Summary.)

 

There being no further business to conduct, Mr. Davis adjourned the meeting at 6:35 pm. 

 

Respectfully submitted by Susan Moeck.  

 

Stowe Selectboard Meeting

Monday, March 26, 2012

Akeley Memorial Building – Memorial Hall

AGENDA

 

Present:       Selectboard Members:   Adam Davis, Larry Lackey, Billy Adams, Neil Van Dyke; Lisa Hagerty; Town Manager Charles Safford;  Finance Dir. Karla Spaulding; Parks & Rec Director Marge McIntosh; PW Director Harry Shepard

 

Others Present:     David Bryan, Don Post, Leo Clark, David Jaqua, Bruce Harmon, Ed Frey, Barbara Allaire, Tom Hubbs, Greg Dunkling, Leah Hodari, Terrie Wehse, Reporter Nathan Burgess, Kody B., Tom Barnes, Javier Bustamante, Evelyn Frey, Matt Rauch, Mack Schaal, Marilyn Mayhall, Suraya Malee, C. Schaaal, Adele Taplin, Heidi Scheuermann, Hunter Grosvenor, Jasper Goss, Lucas Angier, Tucker Angier

 

Call to Order

Chair Davis called the meeting to order at 5:33 pm and Selectboard Orders were signed.

Approve the Agenda

The Board removed the 4th of July application and Weeks Hill Road from the Consent Agenda.  They also tabled the Bitter Lacrosse application until the April 9, 2012 meeting. 

On a motion by  Mr. Van Dyke, seconded by Mr. Adams, the Board approved the Agenda as amended.   

Consent Items

         

B. Special Event Permit Apps – Spring Artisan Market; Art on the Park; Stowe 8-Miler; Oktoberfest Parade;

          C. Receipt of Proposed Zoning Regulations

          D. EMS Billing Rates – 4/1/12

          E. Grand List Redetermination

          F. Personnel Regulations Amendment – 6.13

          G. Minutes

On a motion by  Mr. Lackey, seconded by  Mr. Van Dyke, the Board approved the Consent Items as presented. 

 

Liquor Consent Items

Request to Cater – Trapp Family Lodge 3/31/12

Outside Consumption Permit – MMC 3/24-25; 3/31-4/1; 4/7-8; (permit approved on 3/21/12)

On a motion by Mr. Adams, seconded Mr. Lackey, the Board approved the Liquor Consent Items as presented.  Mr. Van Dyke abstained.

 

 

Weeks Hill Road – High Risk Rural Road Program

LCPC has selected Weeks Hill Road to participate (as it did with Stowe Hollow Road in 2011) in the 2012 High Risk Rural Roads Program due to it being considered a high accident location.  Mr. Van Dyke questioned if the Board was in favor of this project since follow through of the project would mean the compliance with the MUTCD implementation/replacement  with very large street name signs. 

 

After discussion, the Board decided that it would be worthwhile to participate in the assessment and decide if they will follow with the execution through after the assessment is presented to the Board. 

 

Mr. Van Dyke made a motion to approve the participationin the 2012 High Risk Rural Roads Program for Weeks Hill Rd and authorize the Town Manager to execute the form.

Special Event Permit - 4th of July

A new addition to Stowe Vibrancy’s 4th of July application is a 1 pm Parade from the Mayo Events field to the Elementary School.  Mr. Lackey asked committee members how they felt the parade would impact one of the busiest days of the summer at 1 pm on the Mountain Road and Main St.  Ms. Scheuermann said since it was in the middle of the week and there shouldn’t be as much traffic as during the Oktoberfest season.  They felt it was a good time to try it out.  Mr. Adams said he wasn’t sure congestion in town would help or hinder the group’s efforts to attract people to all the festivities planned. 

 

Ms. McIntosh reviewed the other activities scheduled by the Rec Department.  She indicated that set up for the parade would be at the events field but the parade preparation could not impede the other activities planned.

 

Mr. Lackey made a motion to approve the Special Event permit for the 4th of July Festivities for Wed., July 4, 2012.  Mr. Van Dyke seconded.  Motion carried.

 

 

Library Trustee Visit

Mr. Bryan thanked the Board for approving the FY 13 budget.  He outlined the Library’s inventory and other plans for reconfiguring space for computer use.  He noted that there are over 600 pieces per day transacted.   He said the most heavily used pieces of the Library and DVDs and computer use.   Mr. Bryan said the Stowe Library is a really good library compared to other libraries and asked the Board to please come and visit.

 

The Board thanked Mr. Bryan for his update. 

 

Arena Project Implementation Discussion

The Board reviewed information from Harry Shepard, Public Works Director, regarding the proposed Stowe Arena Project Implementation Plan. Mr. Safford described the different types of project delivery methods, project schedule and cash flow projections.

 

Mr. Shepard recommended the Town use a design-build project delivery program, where the firm selected will be responsible for the design and construction. The design-build firm will provide the Town a guaranteed maximum price (as was done with the Public Safety Building) and put the various trades through sub-contractors out to bid. The intent is to hire the design-build firms through a qualification selection process that will look at their previous experience delivering these types of projects and their financial capability to undertake the project in a reliable manner. Once it is determined which firms are qualified, the qualified firms will be invited to submit a proposal. If the project delivery method is agreeable, the intent is to begin the qualification based selection process in early April with the intent of awarding the design-build contract in July-August. Construction will begin in mid-March of 2013 with substantial completion mid-October 2013.

 

Mr. Safford said he envisions having Mr. Shepard being the authorized agent to have one voice for the design build contractor to work from.  Staff would check back with the Selectboard if something goes off course or a policy decision is needed but the project will be his principal focus and a function of the public works department.  He added that as with the Public Safety Facility there will be considerable communication with staff and users. 

 

Mr. Jaqua said he hoped that any meetings are public meeting and that decisions were made not made without transparency.  He asked if the final design would be presented to Historic Preservation Commission for their review.

 

Mr. Safford said any engagement with the users would be a public meeting and of course if with a public body on their agenda.  He said thousands of decisions would have to be made with the contractor and public meetings would mean paralysis.  Mr. Safford said the SHP had given preliminary review and they would review the final design as requested in the MOU with Ampersand. 

 

Mr. Dunkling asked if there was any flexibility in the current plan that would enable the facility to expand its use specifically with a retractable bleacher system.

 

Mr. Shepard said this was considered in the initial design and the additional cost was too much to include.  He said the cost estimating did evaluate the concept of a retractable system.

 

On a motion by Mr. Adams, seconded by Van Dyke the Board authorized staff to release request for qualifications and ultimately a request for proposals from qualified design-build firms with the understanding that the contract will be awarded by the Selectboard with the intent of the Arena being built during the 2013 construction season.

 

Arena Finance Discussion

Voter approval of Article 5 authorizes the Selectboard to issue up to $6.5 million dollars in bonds. Mr. Safford explained that the Town has the following choices in terms of financing the rink:

  1. Sell $6.5 million dollars in bonds at the start of the project and ask the voters to reallocate any money remaining at the end of the project. This is similar to what the Town did with the Public Safety Facility.
  2. Take out a bond anticipation note and only bond for the actual cost at the end of the project.
  3. Take out a couple of bond and/or bond anticipation notes to finance the project.

Based on estimated project cash flow requirements, Mr. Safford said $4 million dollars is a safe number to get us through to July 2013 and said staff therefore recommends the Selectboard  instruct the Town Treasurer to complete a bond application in May of 2012 for this amount. This will enable the Town to lock into record low interest rates and avoid the risk of interest rates increasing prior to the Town bonding.

 

Mr. Safford continued to say the Town may need to do some limited internal or external borrowing until our bond proceeds come in July of 2012.  In 2013 the Town can either take out a bond for the balance of the project or alternatively take out a bond anticipation note for the balance and sell the remainder of the bonds at the end of the project. It is anticipated that will take around three years to close out the project.

 

On a motion by Mr. Van Dyke, seconded by Mr. Adams, the Board instructed the Town Treasurer to prepare and submit a bond application in the amount of $4 million dollars to partially finance the new Arena.

 

There being no further business to conduct, Mr. Adams adjourned the meeting at 7 pm.

 

Respectfully submitted by Susan Moeck.

Stowe Selectboard Meeting

Monday, April 9, 2012

Akeley Memorial Building – Memorial Hall

 

Present:       Selectboard Members:  Adam Davis, Larry Lackey, Billy Adams, Lisa Hagerty; Town Manager Charles Safford;  PW Director Harry Shepard; Parks & Rec Director Marge McIntosh; Planning Director Tom Jackman; Zoning Administrator Rich Baker

 

Absent:  Neil Van Dyke

 

Others Present:  Barbara Allaire, Reporter Nathan Burgess, EW Bitter, M Schaal, Evelyn Frey, Leo Clark, Chuck Ebel, Javier Bustamente, Darius Emery, Leah Hodari, Terrie Wehse, Marilyn Mayhall, Jonathan Radford, Heather Furman, Howard Levine

 

Call to Order

Chair Davis called the meeting to order at 5:35 pm and Selectboard Orders were signed.

 

Approve the Agenda

Mr. Davis noted that there was an addition to the Consent Agenda – Amendment to Water Sewer Allocation for 192 Thomas Lane and to table the E911 Ordinance discussion at the suggestion of staff.

 

On a motion by Mr. Lackey, seconded by Ms. Hagerty, the Board approved the Agenda  as amended. 

 

Consent Items

A. Special Event Applications –Stowe Foliage Arts Festival

B. Water & Sewer Application – 192 Thomas Lane; 234 Maple St;1667 &1669 Mountain Road

C. Minutes

 

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board approved the Consent Items as presented. 

 

Liquor Consent Items

Annual List of Renewals dated 4/9/12 – On a motion by Mr. Adams, seconded by Mr. Lackey, the Board approved the 4/9/12 List of Renewals as presented.

 

SLT Cady Hill Fundraising Sign Request

Ms. Furman reviewed a request by the Stowe Land Trust to locate a 3x4’ sign on the front lawn of the Memorial Building in support of the Cady Hill conservation project.   After discussion, the Board approved the request with the location up to the Town Manager in front of the building.  Mr. Lackey made the motion, seconded by Ms. Hagerty.  Motion carried.

 

 

 

 

Set FY’13 Tax Due Dates

The Listers Office anticipates completing the appeal process and lodging the grand list by the end of July due to the reappraisal process.  Time will also be required to prepare and send tax bills which will delay the customary due date of August 10th to September 10th. 

 

On a motion by Mr. Lackey, seconded by Ms. Hagerty, the Board approved the FY 13 tax due dates as September 10, November 10, February 10 and May 10.

         

Bitter Lacrosse Special Events Permit Application

The Board reviewed the Special Event Application for the July 21 and 22 Bitter Lacrosse Tournament which will be held at the various field locations in town.  The organizers expect 100 teams with over 4000 visitors.  Games will be played at Topnotch, Stowe HS, Mayo Event Fields including the Polo Fields, and Stoweflake.  Concerns by abutting land owners to the Polo Fields were addressed by the applicant EW Bitter. 

 

Abutters to the Polo Field in attendance at the meeting voiced concerns over the level of intensity of use at the fields and impact to the surrounding property owners.  They did not feel that the level of use was appropriate or as defined in the Mayo Farm Management Plan.  Chair of the Rec Commission Leah Hodari noted that the Rec Commission would be providing input to the Conservation Commission’s review of the Management Plan and invited those with concerns to attend their meetings.  Mr. Jackman noted that the Conservation Commission would begin public hearings on June 20th.  

 

After further discussion, Mr. Adams made a motion, seconded by Ms. Hagerty, to approve the 2012 Stowe Lacrosse Tournament Special Event Application.

 

 

Proposed Zoning & Subdivision Regulations Work Session

The Board along with members of both the Planning Commission and DRB began review of the proposed amendments to the Zoning Regulations and concluded with Item 8 Setback Waiver for Canopies.  They did not review Item 5. 

 

Further review is scheduled for the April 23rd meeting.

 

Mr. Davis adjourned the meeting at 7:40 pm. 

 

There being no further business to conduct, Mr. Davis adjourned the meeting at 7:40 pm.  

 

Respectfully submitted by Susan Moeck.


   

Stowe Selectboard Meeting

Monday, April 23, 2012

Akeley Memorial Building – Memorial Hall

Present:       Selectboard Members:  Adam Davis, Larry Lackey, Billy Adams, Lisa Hagerty; Town Manager Charles Safford;  Planning Director Tom Jackman; Zoning Administrator Rich Baker

 

Absent:        Neil Van Dyke

 

Others Present:  Barbara Allaire, Chuck Ebel, Reporter Nathan Burgess,  Paul Percy, Charlie Dooley, Kelly Chambers, Alia Tarne, Bob Davison, Neil Percy, Aaron Black

 

Call to Order

Chair Davis called the meeting to order at 5:30 pm and Selectboard Orders were signed.

 

Approve the Agenda

On a motion by  Mr. Lackey, seconded by  Ms. Hagerty, the Board approved the Agenda  with an amended Liquor Consent item. 

 

Consent Items

A. Annual Appointments

          B. Plaque Committee Charge

          C. Special Event App - SPA

          D. Minutes

 

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board approved the Consent Items as presented. 

         

Liquor Consent Items

Annual List of Renewals Dated 4/23/12

Special Event Permit – Neshobe River Winery 8/23-8/26 and 10/5-10/7

 

On a motion by  Mr. Lackey, seconded by Mr. Adams, the Board approved the Liquor Consent Items as presented.

 

VT Food, Farm & Forest Festival – Event & Parade Application

Mr. Safford reviewed the special event request noting that it was the first time for this event which will celebrate all things Vermont sponsored by Charlie Dooley of Craftproducers who also sponsors the Foliage Craft Show.  The event will be held on the Mayo Events Field A, B and C with an agricultural theme parade to be held on Thursday, August 23rd at 10 am from the Stowe Elementary School to the Events Field.  Stowe Police has been hired to assist with the parade.  Mr. Dooley said he looked forward to a “long tenure at the Events Field” for the events he sponsors. 

 

On a motion by Mr. Adams, seconded by Ms. Hagerty, the Board approved the VT Food, Farm & Forest Festival as presented. 

 

 

 

Cell Phone Policy

The Board reviewed the proposed Cell Phone policy which outlines the employees required to have a town issued cell phone and its permitted uses.  The policy also allows for employees who are required to have a cell phone but choose to use their personal phone will be reimbursed $25 a month for municipal use. 

 

On a motion by Mr. Adams, seconded by Mr. Lackey, the Board approved the proposed Cell Phone Policy as presented. 

 

 

Proposed Zoning & Subdivision Regulations Work Session

The Board continued review of the proposed zoning and subdivision regulations through Section

 

 

Executive Session – Personnel

On a motion by Mr. Lackey, seconded by Ms. Hagerty, the Board went into executive session at 7 pm to discuss Personnel with the Town Manager and Vice Chair of the Planning Commission Chuck Ebel. 

 

The Board came out of executive session at 7:30 pm.

 

On a motion by Mr. Adams, seconded by Ms. Hagerty, the Board appointed Neil Percy and Robert Davison to the two vacant seats on the Planning Commission effective immediately with terms expiring in 2015. 

 

On an additional motion by Mr. Adams, seconded by Ms. Hagerty, the Board approved the Three Year Certificate of Appointment as presented with the addition of Mr. Percy and Mr. Davison. 

 

There being no further business to conduct, Mr. Davis adjourned the meeting at 7:30 pm. 

 

Respectfully submitted by Susan Moeck.

Stowe Selectboard Meeting

Monday, May 14, 2012

Akeley Memorial Building – Memorial Hall

Present: Selectboard Members:  Adam Davis, Larry Lackey, Billy Adams, Lisa Hagerty; Neil Van Dyke; Town Manager Charles Safford;  Planning Director Tom Jackman; Zoning Administrator Rich Baker; PW Director Harry Shepard

 

Others Present:     Chuck Baraw, Kody Bishop, Barbara Allaire, Heather Furman, Chris Walker, Mark Walker, Neil Percy, Warren Lindig

 

Call to Order

Chair Davis called the meeting to order at 5:30 pm and Selectboard Orders were signed.  

 

Approve the Agenda

On a motion by Mr. Lackey,  seconded by Mr. Adams, the Board approved the Agenda.

 

Consent Items

A. Rubber Tire Backhoe MOU with SED

          B. LED Streetlight Project Closeout

          C. VLCT Safety Equipment Grant

          D. Mayo Farm Paving Award to Pike Industries -$141,717.50

          E. Fire Pumper Bid Award of $365,500 to HME

          F. FY’12 Audit Contract – Sullivan & Powers

          G. Special Event Permit – Antique & Classic Car Meet

          H. Homeland Security - Municipal Radio Grant

          I.   Sewer & Water Application - Piecasso

          J. Minutes

On a motion by Mr. Lackey, seconded by Mr. Van Dyke, the Board approved the Consent Agenda items as presented.

         

Liquor Consent Items

Spruce Peak Performing Arts – Request to Cater May – August

Monkey House – Request to Cater 5/19/12

Gallery Permit – Lauren Traister 9/7; Stowe Charities Inc. 6/22-24

On a motion by Mr. Lackey, seconded by Ms. Hagerty, the Board approved the Agenda as amended.   Mr. Van Dyke abstained.

 

Mr. Van Dyke recused himself from the Cady Hill Forest Easement discussion and left the room.

Cady Hill Forest Easement

Stowe Land Trust Executive Director Heather Furman reviewed the details of the Cady Hill Conservation Project which is scheduled for purchase on May 30, 2012 at which time the property will be transferred to the Town.  The Town’s commitment is $288,000 – $250,000 land acquisition and $38,000 for the parking lot.  The property will be transferred in two deeds – one for 255 acres and one for 3 acres which is located on the Mountain Rd.  Ms. Furman further explained that the Easement section Purposes of Conservation – to provide for recreation use; conserve biological diversity; provide for timber management; protect undeveloped character and ensure public ownership - drives the remainder of the provisions of the Easement.

A .213 acre of the property will not be covered by the Easement to allow the Town to use “this area for wastewater treatment plant expansion or other municipal purposes.”  The 3 acre Parking Area and Access Complex will require the Town to permanently maintain the parking area as the primary access to Cady Hill Forest. 

 

There was a brief discussion regarding the Cabral parcels which are currently enrolled in the current use program under state approved forest management plans as required.  The lien held by the State of Vermont will remain on the 175 acres of the property  and the Town must comply with “minimum acceptable standards for forest management” or be subject to penalties.     

 

At 6:05 pm, on a motion by Mr. Lackey, seconded by Ms. Hagerty, the Board went into executive session to discuss Legal issues. 

 

The Board came out of executive session at 6:20 pm. 

 

On a motion by Mr. Adams, seconded by Mr. Lackey, the Board  authorized the Town Manager to sign all necessary legal documents with the understanding that the current properties are not in violation of the laws, regulations or rules involving the State Current Use Program and approve acceptance of the Cady Hill property conservation easement, interim management plan, Fountain Forestry management plans as interim documents, and payment of $250,000 to Stowe Land Trust, subject to any changes in the legal documents recommended by Town council.

 

Proposed Zoning & Subdivision Work Session

The Board continued review of proposed amendments ending through Section 5.14 of the Subdivision regulations.  The Board requested that staff draft language for their review at the next meeting for the regulations to allow for further review when development occurs in significant wildlife areas.

 

Further discussion of the proposed amendments will be held at the May 29th meeting. 

 

Executive Session

Personnel

Legal

Contracts

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board went into executive session at 7:40 pm.

 

At 7:46 pm the Board came out of executive session.  The following motions were made:

 

Mr. Adams made a motion, seconded by Mr.  Lackey to appoint Richard Johannesen as Library Trustee effective immediately for a three year term.  A term left vacant by Jo Sabel Courtney.  Motion carried.

 

On a motion by Mr. Adams, seconded by Mr. Lackey, the Board accepted the VT Property Valuation & Review for $100,000 in order to settle the Town’s appeal of the redetermined 2010 EEPV and COD (Grand List 2009) and authorized the Chair of the Selectboard to sign all necessary documents. 

 

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board went into executive session at 7:47 pm.  Chair Davis recused himself from the discussion and left the room. 

 

The Board came out of executive session at 7:58 pm.

 

On a motion by Mr. Adams, seconded by Mr. Lackey, the Board approved the Agreement between Robert Falker and the Town of Stowe regarding moving shrubs located in the public right of way. 

 

There being no further business to conduct, Chair Davis adjourned the meeting at 7:59 pm. 

 

Respectfully submitted by Susan Moeck

Stowe Selectboard Meeting

Tuesday, May 29, 2012

Akeley Memorial Building – Memorial Hall

AGENDA

 

Present:       Selectboard Members:  Adam Davis, Larry Lackey, Billy Adams, Neil Van Dyke; Lisa Hagerty; Town Manager Charles Safford;  PW Director Harry Shepard; Zoning Admin. Rich Baker; Planning Dir. Tom Jackman

 

Others Present:  Bob Davison, Howard Levine, Reporter Nathan Burgess, Chuck Ebel, Neil Percy

 

Call to Order

Chair Davis called the meeting to order at 5:33 pm and Selectboard Orders were signed.

 

Approve the Agenda

On a motion by Mr. Adams, seconded by Mr. Van Dyke, the Board approved the Agenda  as presented. 

 

Consent Items

A. Paving Bid Award - Pike

          B. Rink Bond Documents Approval

          C. Parks Truck Bid Award – Fall River Ford

          D. Veteran Plaque Committee

          E. Macutchan Forest Easement

          F. Minutes

          G. Sewer & Water Application – 134 S. Main A2

 

On a motion by Mr. Lackey, seconded by Adams, the Board approved the Consent Items as presented.   

 

Liquor Consent Items

          A. Gallery Permit – West Branch Gallery 7/7/12

          B. Trapp Family Lodge – 6/23-24

          C. Gallery Permit – HDAC 6/15 & 7/13

On a motion by Mr. Lackey, seconded by Adams, the Board approved the Liquor Consent Items as presented.   Mr. Van Dyke abstained.

 

Proposed Zoning & Subdivision Work Session

The Board concluded review of the proposed zoning and subdivision regulations. The proposed changes to the regulations ensure conformance with state statutes and address issues that have arisen during the development review process. Specific provisions being considered by the Selectboard include:

  1. Eliminating the Industrial PUD zoning district and incorporating it into the Village PUD Residential/Business/Industrial District
  2. Clarifying setback requirements for PUD’s approved in the past
  3. Requirements for parcels split by town boundaries
  4. Adding the “Stowe Club Test” to the regulations, in order to balance flexibility and finality of permit conditions
  5. Prohibiting medical marijuana dispensaries
  6. Allowing drive-up windows for banks and financial institutions
  7. Adding a setback waiver provision for canopies for existing gas stations
  8. Increasing the maximum allowed size of accessory dwellings
  9. Eliminating vague language from the subdivision regulations
  10. Increasing protection of open meadowlands and wildlife habitat through the subdivision process

 

 

On a motion by Mr. Adams seconded by Mr. Lackey, the Board instructed staff to incorporate recommended Selectboard changes into a new draft and warn a public hearing for June 25 to consider final adoption.

 

There being no further business to conduct, Chair Davis adjourned the meeting at 8:00 pm.

 

Respectfully submitted by Susan Moeck.

 

Stowe Selectboard Meeting

Monday, June 11, 2012

Akeley Memorial Building – Memorial Hall

 

Present:       Selectboard Members:   Adam Davis, Larry Lackey, Billy Adams, Lisa Hagerty; Town Manager Charles Safford;  PW Director Harry Shepard; Rec & Parks Director Marge McIntosh

 

Absent:        Neil Van Dyke

 

Others Present:     Phil Scott, Dave Beach, Barbara Allaire, Evelyn Frey, Barbara Baraw, Tim Meehan, Nathan Suter, Reporter Nathan Burgess

 

At site walk at the Rotary Barn was conducted at 4:30 pm.

 

Call to Order

Chair Davis called the meeting to order at 5:35 pm and Selectboard Orders were signed.

Approve the Agenda

 

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board approved the Agenda  with the removal from the Consent Items of 3D until the next meeting and the removal of the proposed Exposed Exhibit for discussion after the Rotary Barn discussion .   

 

Consent Items

B. Minutes

C. River Road Slope Stabilization Project Award

D. Special Event – Capital Soccer Club 9/22/12

E. Sewer Charge Abatement – 397 Sylvan Pk Rd; 151 Main LLC

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board approved the Consent Items as presented. 

Liquor Consent Items

          A. Special Event – VT Spirits 8/23-26; 10/5-7

          B. 1st Class Restaurant – Pattimonies, LLC

C. Request to Cater - TRG VT Management dba Topnotch 6/23, 7/27, 7/28, 8/25, 9/29

 

On a motion by Mr. Adams, seconded by Ms. Hagerty, the Board approved the Liquor Consent Items as presented. 

Rotary Barn

Mr. Safford reviewed the history of the current placement, existing deteriorating condition and other background information of the so-called Rotary Barn.  Mr. Safford presented three options for the Board’s consideration – put out request for proposals to see if anyone is interested in it; pay someone to salvage or dispose of it; do nothing.  A draft RFP for the sale of the building and its removal was included in the information staff presented to the Board. 

 

Mr. Scott said it boggled his mind that the Board did not see the value in saving the building.

 

The Board was in concensus that the existing building components may have some salvage worth but the deteriorating condition, code issues and burden to the taxpayers were not something they would be interested in salvaging the building for town use.

 

On a motion by Mr. Adams, seconded by Mr. Lackey, the Board instructed the Town Manager to issue the request for proposals to see if any one is interested in the building with the understanding that price will not be the only consideration.

 

Exposed Exhibit

The Board reviewed the proposal from Helen Day Art Center for the 2012 Exposed Exhibit.  There were concerns from the Board regarding placement and size of certain exhibits in limited locations as well as appropriateness of sculptures in certain locations around town.  The Board discussed these concerns with HDAC Director Nathan Suter who addressed their issues.  There were changes made to some of the proposed exhibits at certain locations.

 

Mr. Lackey made a motion to approve one sculpture at the Akeley building; allow the felt to be walked on; two exhibits at the greenspace not to include the heavy metal piece; all art to be removed by October 31, 2012; all other pieces were approved and the Board reserved the right to remove or relocate a piece of art at their discretion if a piece of work is found not to be safe or not in appropriate location.  Mr. Adams seconded the motion.  Motion carried.

 

 

FY’13 Water & Sewer Budgets

The Board reviewed information on the budgets.  In general, the Water and Sewer budgets proposed are consistent with the Fund Projections and Rate Increase Program established in 2010 and revised in 2012. This incorporates an 8% increase in water rates and no increase in sewer rates in FY13. The Water and Sewer operating budgets propose increases 3.65% and 5.51% respectively. This is primary attributed to contractual salary, wage and benefit increases, increased chemical and fuel costs, and for Sewer, additional costs associated with the forthcoming renewal of our VTDEC Discharge Permit. In addition, both budgets include 300 hours time for Cliff Johnson to continue with an allocations and accounts audit started at the end of FY12. This work will produce a reconciliation of our previous allocations on individual properties and will allow for the development of an allocations data base tied into our zoning data base, creating tools for future efficiencies and analysis. Summary results of this audit are also required for our Discharge Permit renewal application.

 

No FY13 allocation to the Water Capital Reserve is proposed. It is anticipated that upon FEMA and State reimbursement for the Little River Crossing Water Main Project, a significant portion of the FY12 Water Capital Reserve allocation of $330,000 will be reimbursed to the Town. Upon receipt, funding will be available to move forward with the Supply Capacity Expansion Study proposed in FY12. A $100,000 allocation to the Sewer Capital Reserve is proposed to provide funding for 3 projects, $30,000 for repairs to a functionally compromised sludge conveyor, $10,000 for a Centrifuge Rehabilitation Study and $60,000 to rectify proprietary software and equipment compatibility issues with the alarms on the UV disinfection system. Repair of the UV alarms is also required for our Discharge Permit renewal.

 

In addition to the 8% increase in Water Rates, Mr. Shepard pointed out that the the Water and Sewer Rates schedule had incorporated a few other adjustments which included:

  1. Aligning the term for both the water and sewer allocation agreements to 10 years.
  2. Clarifying “Allocations Fee’s vs. Connection Fee’s, consistent with the Sewer Ordinance.
  3. Add a Water Allocation Reserve Fee to be consistent with Sewer.
  4. Add clarification as to when Allocation Reserve Fees will be assessed.
  5. Convert the Allocation Reserve Fee calculation from Cubic Feet(/Day) to GPD/Day.
  6. Increasing the cost of Requested Meter Test from $35 to $100.

Incorporating Connection Inspection/Testing/Inspection fees

 

Mr. Lackey asked about the supply capacity study which Mr. Safford said had not been started yet since funding for the project was awaiting reimbursement from the state for the water main crossing project. 

 

Mr. Shepard explained what was necessary to repair the compatibility issues with the alarms on the UV system. 

 

The Board expressed concern over the 8% increase and ways to increase users.  Mr. Safford said information can be provided at a future meeting to assist the Board in this discussion as the Town continues to analyze information.

 

On a motion by Mr. Lackey, seconded by Ms. Hagerty , the Board warned the proposed FY 13 Water and Sewer budgets and Rate Schedule for a public hearing at the June 25, 2012 Selectboard meeting. 

Executive Session

A.   Real Estate

B.   Personnel

The Board went into executive session on a motion by Mr. Adams, seconded by Ms. Hagerty at 8:12 pm with Mr. Safford in attendance.

 

The Board came out of executive session at 9 pm. 

 

On a motion by Ms. Hagerty seconded by Mr. Adams, the Board appointed Norm Williams to the Recreation Commission. 

 

 

There being no further business to conduct, Mr. Davis adjourned the meeting at 9 pm.

 

Respectfully submitted by Susan Moeck

Stowe Selectboard Meeting

Monday, July 9, 2012

Akeley Memorial Building – Memorial Hall

 

Present:       Selectboard Members:  Adam Davis, Larry Lackey, Billy Adams, Neil Van Dyke; Town Manager Charles Safford; 

 

Absent:        Lisa Hagerty

 

Others Present:     Meredith Scott, Richard Hamlin, Tyler Mumley, Brett Loomis, Leo Clark

 

 

Call to Order

Chair Davis called the meeting to order at 5:30 pm and Selectboard Orders were signed.

 

Approve the Agenda

On a motion by  Mr. Lackey, seconded by Mr. Adams, the Board approved the Agenda  as presented. 

 

Consent Items

A. Helen Day Phase 3 Bid Award – Clemens Construction

B. Stump Dump Gate – install gate; small parking  lot

 

On a motion by Mr. Lackey, seconded by Mr. Van Dyke, the Board approved the Consent Items as presented. 

         

Liquor Consent Items

  1. Outside Consumption Permit – Cliff House 7/18/12

 

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board approved the Consent Items as presented.  Mr. Van Dyke abstained. 

         

Ski Museum Exterior Redesign

The Board reviewed information from Meredith Scott of VSM regarding proposed plans for the museum’s exterior redesign of the entrance and front of the building.  Plans included moving back the stone wall to align with the adjacent wall; reshaping of the wall to lead people to the museum and the bench; addition of capstones; new sign system; removal of grass with addition of small shrubs and other plantings and removal of the crab apple tree.  Ms. Scott said with approval from the Selectboard, VSM would like to make these changes and also request that the Town take over the responsibility of shoveling the walkway and steps in the winter. 

 

Board members expressed concern over the color of the proposed signage and the donor dedication of the building.  They were not in favor of adding the responsibility to Town personnel of winter maintenance of the walkways and steps.

 

On a motion by Mr. Adams, seconded by Mr. Lackey, the Board approved the exterior redesign plan subject to a zoning permit; and with the understanding that the Town would provide the necessary pavers for the sidewalk redesign; the Town would find a location for the crab apple tree at VSM expense and the Town would not be responsible for shoveling of the walkway and steps. 

 

Sterling Forest Timber Harvest

The Conservation Commission is proposing to move forward with Phase 3 of the Sterling Forest three phase timber harvest plan.  The Phase 3 area would include approximately 100 acres in the south east section of the Forest, between Maple Run Lane and the Catamount Trail.  Harvesting would take place this winter.  Audubon VT will coordinate monitoring of the project.  Revenue generated will go towards the Sterling Forest Fund.  Mr. Jackman noted that a specific plan will be available for the Board’s approval in about two months.  He added that the VAST trail may have to be closed mid week during a two month period while the project takes place.

 

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board approved the plan to move forward with Phase 3.

 

Executive Session – Personnel

At 6 pm, on a motion by Mr. Lackey, seconded by Mr. Adams, the Board went into executive session with the Town Manager in attendance. 

 

The Board came out of executive session at 7:41 pm.  On a motion by Mr. Adams, seconded by Mr. Lackey, the Board approved the addition to increase the Rec Commission to a seven member board and made the following appointments – Tyler Mumley, Brett Loomis and Leo Clark to the Recreation Commission with terms expiring in 2015; and Arnold Ziegel and Tom Jackman as LCPC representatives. 

 

There being no further business to conduct, Mr. Davis adjourned the meeting at 7:41 pm. 

 

Respectfully submitted by Susan Moeck. 

                                                   Stowe Selectboard Meeting

                                                       Monday, July 23, 2012

                                     Akeley Memorial Building- Memorial Hall

        

Present:   Selectboard Members: Adams Davis, Billy Adams, Neil Van Dyke, Larry Lackey and Lisa Hagerty.  Town Manager Charles Safford .  

 

Others present:  Phil Scott, Barbara Baraw, Paul Lawson, Tim Meehan, Tyler Mumley, Mike Cawly, Brett Loomis, Jon Butler, Rich Baker, Marge McIntosh, Rec Director and  Nathan Burgess, Stowe Reporter.

                                                            Call to Order

 

Chair Davis called the meeting to order at 5:35 P.M.

 

                                                         Approve Agenda

On a motion by Mr. Lackey, seconded by Mr. Van Dyke, the Board approved the Agenda.

 

                                                              Consent Items

          A.  Helen Day Phase 3 Bid Award

          B.  AT & T Second Lease Amendment

C.     Historic Preservation Reconfiguration

D.    Town Appraiser Appointment

E.     Water/Electric Farmstead Request

F.      Rec Commission Citizen Award    

On a motion by Neil Van Dyke and seconded by Mr. Lackey, the Board approved the Consent Items as presented.

 

                                                           Liquor Consent Items

A.    Celebrate Vermont Festival- E. Shore Vineyard

B.     Celebrate Vermont- N. Branch Festival

C.     Stowe Foliage Arts Festival

D.    Destination Stowe, Inc-Catering

E.     Trapp Family Lodge- Catering for Wedding Tent

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board approved the Liquor Consent Items as presented.

 

                                  E911 Ordinance Rescission & Policy Adoption

On a motion by Mr. Lackey, seconded by Mr. Adams the Board unanimously agreed to rescind the existing Property Numbering and Street Naming System Ordinance and adopt the Selectboard’s  Policy.  

 

                                          Parks & Recreational Organization Study

Present was Betsy Orselet, Consultant from Recreation & Leisure Services Consultants located in Colchester, Vermont. Ms. Orselet had provided the Final Report dated June 30, 2012 and explained in detail her findings and recommendations with questions being asked by members of the Board and audience. The report recommended positions for the Arena Division (including an arena manager) and the Parks Division. There will be a transition schedule, stated Ms. Orselet and it was recommended that the Parks staff be responsible for only the exterior operations of the rink; 25% of the Arena Manager will be spent working on maintenance etc; 75% spent on promoting the arena. Mr. Safford stated money has not been budgeted to bring on a new manager in FY 13. Ms. Orselet was thanked for the report as well as attending the meeting. She said she would be available if there are questions.

 

                                        Parks & Recreation Resolution Amendments

On a motion by Neil Van Dyke, seconded by Ms. Hagerty, the Board approved the redraft to include Mr. Lackeys amendments to # 11 & # 15, with all members voting in favor.

 

                                                       Rotary Barn Proposals

Tim Meehan has proposed to remove the barn at a cost of $39,900 to the town. The request for proposals stated “ proposals for the “sale” and while it did not preclude someone proposing the Town to pay them, it did not expressly state it as an option and others may have provided a proposal at a less expensive cost, stated Mr. Safford.  

 

After discussion, Mr. Lackey moved to go into executive session under contract at 6:35 to discuss the Rotary Barn proposal. Mr. Adams seconded the motion with all in favor.  Members came out of executive session at 7:10 P.M. with Mr. Davis stating the bid of Mr. Meehan had been rejected and Mr. Lackey suggested obtaining other proposals. Discussion took place with Mr. Scott stating it is a very old building, could be repaired and suggested there could be many uses. Mr. Adams said the building needs attention now, the town cannot preserve every building as the cost is prohibitive and this barn is too far gone. Mr. Meehan agreed and said it is not safe for people to enter. Members of the Board agreed.

 

Mr. Lackey made the motion to “to earmark $45,000 of the unallocated capital reserve and instruct the Town Manager to put the removal of the Rotary Barn out to bid through a simplified bid process and award to the lowest responsible bidder with the understanding that the contractor will complete the work by September 30, 2012 and may keep whatever materials they are able to salvage, provided the materials are removed from the site by the completion date.” Mr. Van Dyke seconded the motion with all Board members in favor.

 

A Special Meeting of the Selectboard will be held Friday, August 3, 2012 at 7:30 A.M. to act on the following:  (1) to award the design/build contract for the arena and (2) set tax rate for FY 14.

 

There being no further business to come before the Board, the meeting adjourned 7:45 P.M.

 

August meetings to be held the 13th and 27th.

 

Respectfully submitted,

 

 

Barbara S. Allaire

Special Selectboard Meeting

Friday, August 3, 2012

Akeley Memorial Building – Memorial Hall

 

Present:       Selectboard Members:   Adam Davis, Larry Lackey, Lisa Hagerty, Billy Adams; Town Manager Charles Safford; PW Director Harry Shepard 

 

Absent:  Neil Van Dyke

 

Others Present:     Tom Hubbs, Leo Clark, Barbara Allaire, Guy Cote

 

Call to Order

Chair Davis called the meeting to order at 7:30 am.

 

Approve the Agenda

The Board removed Arena Design Award from the Consent Items.

On a motion by  Mr. Lackey, seconded by Mr. Adams, the Board approved the Agenda  as revised. 

 

Consent Items

B. Award Rotary Barn Demo – Dale Percy Inc $3647; Myers Disposal $16,000+/-

On a motion by Mr. Adam, seconded by Mr. Lackey, the Board approved the Consent Item as presented. 

 

Liquor Consent Items

  1. Request to Cater – Trapp Family Lodge 8/18;8/25;9/1
  2. Second Class License – Sherman Enterprises Inc.
  3. Special Event Permit – Saxons River 8-24-26

On a motion by Mr. Adam, seconded by Mr. Lackey, the Board approved the

Liquor Consent Items as presented. 

 

 

 

Award Arena Design – Build Bid

Mr. Safford explained that proposals were received from the prequalified Design-Builders on July 24th and administrative presentations/ interviews were undertaken on July 26th. Staff has also undertaken due diligence investigations of the proposals and had extensive discussions with the apparent low proposer, Bread Loaf Corporation. The Board reviewed a Memo summarizing the results of this work from the Public Works Director Harry Shepard. It includes commentary on the process undertaken, a summary of the cost proposal results and an Updated Project Budget based upon the results of Bread Loafs Cost Proposal and other anticipated project cost. The current Total Project Cost is estimated at $6.3 Million leaving only a $200K contingency.

 

Mr. Shepard noted that the project is very tightly budgeted and continued discipline against scope creep and value analysis of all systems during final design development to control cost is required.  The Board discussed some of the cost savings items identified:  emergency power generator; roof monitor; possibly eliminating the east parking area by exploring other opportunities.  There was Board concensus on those issues as follows: wire the building to accommodate the generator but only install at the end of the project if the budget permits; explore alternatives with SHPC regarding the monitor for consideration of a more cost effective/aesthetic design; and examine parking permit requirements for the back parking area and explore the possibility of either reducing or eliminating parking in this area by determining other parking opportunities.

 

Mr. Safford said that any substantial changes in the arena will be brought back to the Board.  The contract’s guaranteed maximum price will be established after final design and before sub trades are bid.

 

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board approved the award of the Stowe Arena Project-Design Build Contract to Bread Loaf Corporation for the amounts contained in their Cost Proposal dated July 24, 2012 and authorize the Town Manager to sign the Agreement on behalf of the Town.

 

                            

Set FY’13 Tax Rate

The Board reviewed the proposed FY 13 Tax Rate.  The total homestead tax rate is $1.7922 (.3610 General Fund, $1.4280 State and Local Education Taxes and .0032 Voter Approved Tax Exemptions). The non-residential tax rate is $1.8043 (.3610 General Fund, 1.4401 State and Local Education Taxes, and .0032 Voter Approved Tax Exemptions).

 

The General Fund Tax Rate was determined by taking the net budget (amount to be raised in property taxes) of $7,218,532 and adding on this fiscal year’s rink debt payment of $95,217 for a total of $7,313,749 divided by the Grand List of $20,257,707.

 

On a motion by Mr. Lackey, seconded by Ms. Hagerty, the Board set the FY 13 tax rate as indicated on the attached certificate. 

 

There being no further business to conduct, Mr. Davis adjourned the meeting at 8:15 am. 

 

Respectfully submitted by Susan Moeck.

                                          Stowe Selectboard Meeting

                                             Monday, August 13, 2012

                              Akeley Memorial Building-Memorial Hall

 

Present: Selectboard Members: Adam Davis, Neil VanDyke, Larry Lackey and Lisa Hagerty.

Absent: Billy Adams; Town Manager Charles Safford; PW Director Harry Shepard

 

Others Present:  Dana Percy Jr; Sally Percy, _______ and  Nathan Burgess, Stowe Reporter.

  

                                                         Call to Order

Chair Davis called the meeting to order at 5:35 P.M.

 

                                                      Approve Agenda 

On a motion by Mr. Van Dyke and seconded by Ms Hagerty, it was moved to include the application for a Vermont Municipal Bond Bank  was added as Consent Item  I. All in favor.

 

                                                        Consent Items

A.    Heart Monitor Purchase - $22,804.45

B.     Thompson Park Plaque request – Ralph Heath

C.     Special Event Application- British Invasion 9/14-9/16

Art on the Fence- 8/25

D.    Basic Emergency Operations Plan

E.     Sewer & Water Application – 232 Mountain Road

F.      Gold Brook Property Access request - Umiak

G.    Error & Omissions – Spruce Peak Realty; Hulse

H.    Minutes

I.       Vermont Municipal Bond Bank - Arena

 

On a motion by Mr. Van Dyke, seconded by Ms. Hagerty, the Consent Items were approved as amended. All in favor.

 

                                                    Liquor Consent Items

Festival Permit- Smugglers Notch Distillery – 8/23-26; 10/5-7

Liquor License for Freda’s Culinary Operations- Food & Craft Stowe Topnotch Field 8/24-28/12

 

Mr.Lackey moved to approve the above applications, seconded by Ms. Hagerty. Mr. Davis, Lackey and Ms. Hagerty moved to approve. Mr. Van Dyke abstained.

 

At 5:40 P.M. Mr. Davis moved to go into executive session for the purpose of discussing real estate with Sally & Dana Percy, Jr.  Ms. Hagerty seconded the motion with all members in favor. Members came out of executive at 5:50 with no action being taken.

 

At 5:55 on a motion by Mr. Lackey and seconded by Ms Hagerty, the Board went into executive session with Harry Shepard, Public Works Director for the purpose of discussing contracts. Members came out of executive session at 7:43 with no action taken.

 

The meeting adjourned at 7:55 P.M.

 

Respectfully submitted,

 

Barbara S. Allaire 

Stowe Selectboard Meeting

Monday, August 27, 2012

Stowe Free Library – Meeting Room

 

Present:      Selectboard Members Adam Davis, Larry Lackey, Billy Adams, Lisa Hagerty, Neil Van Dyke; Town Manager Charles Safford; PW Director Harry Shepard

 

Others Present:    Heidi Scheuermann, Chip Percy

 

Call to Order

Chair Adam Davis called the meeting to order at 5:30 pm and  Selectboard Orders were signed.

 

Approve the Agenda

On a motion by Mr. Van Dyke, seconded by Mr. Lackey, the Board approved the Agenda as presented.

 

Consent Items

          A. Finance Staff Levels – Accounting Clerk

B. Water & Sewer Allocation – Trapp Family Lodge – capacity to serve

          C. Special Event App – British Invasion Block Party

          D. Errors & Omissions - Elerson

          E. Minutes

On a motion by Mr. Van Dyke, seconded by Mr. Lackey, the Board approved the Consent Items as presented.

 

 

288 S. Main Street Land Exchange

The Board reviewed information regarding a piece of property next to the Public Safety Facility commonly referred to as the “Taxi Stand Property.” The Town has been leasing a .034 acre +/- portion of the property from Sally Percy for $300 per month.  Ms. Percy and the Town recently became aware that the Town owns a .04 acre +/- parcel along the road right-of-way. She is proposing the Town gives her the .04 acre parcel that we own in exchange she would provide the Town a permanent parking easement over the portion of the property we currently lease. Ms. Percy would also provide the Town with easements for our municipal utilities that are located on their property.

 

On a motion by Mr. Lackey, seconded by Mr. Van Dyke, the Board instructed the Town Manager to include language on the November 6, 2012 ballot for voter approval for the exchange of 0.04 +/- acre parcel in receipt of a permanent parking easement over a o.29 acre +/-  with a 20’ easement over existing utility lines. 

 

Mr. Safford said the Board would be asked to approve the  specific ballot language at a later date. 

 

Executive Session

                             A. Real Estate

                             B. Contracts

                             C. Personnel

The Board went into executive session at 5:41 pm on a motion by Mr. Lackey, seconded by Ms. Hagerty with the Town Manager in attendance.

 

The Board came out of executive session at 7:20 pm.

 

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board appointed Kerin Stackpole of Paul, Frank & Collins as the Town’s personnel attorney. 

 

There being no further business to conduct, Mr. Davis adjourned the meeting at 7:20 pm.

 

Minutes respectfully submitted by Susan Moeck.

 

 

Stowe Selectboard Meeting

Monday, September 10, 2012

Akeley Building – Memorial Hall

 

Present:       Selectboard members Adam Davis, Billy Adams, Lisa Hagerty, Neil Van Dyke; Town Manager Charles Safford

 

Others Present:     Reporter Nathan Burgess, Eliza Krakower, Josh Wolfgang, K. Norder

 

 

Call to Order

Chair Davis called the meeting to order at 5:30 pm and Selectboard Orders were signed.

 

Approve the Agenda

Mr. Safford asked to add the issue of an accounting error to the Agenda.  On a motion by Mr. Adams, seconded by Mr. Van Dyke, the Board approved the revised Agenda with 5 B added.

 

Consent Items

A. Minutes

B. Endorsement of AOT Form TA 65 – FHWA ER Program

    Stagecoach Rd Culvert Project

On a motion by Mr. Van Dyke, seconded by Mr. Adams, the Board approved the Consent Items as presented.

Liquor Consent Items

  1. Request to Cater – Monkey House 9/28/12
  2. Gallery Permit – West Branch Gallery 10/4/12
  3. Special Event – Saxons River LLC 10/5-10/7
  4. Gallery Permit – VSM 9/27/12; VSM 10/14/12
  5. Special Event Permit – Caledonia Spirits 10/5-10/7

On a motion by Ms. Hagerty, seconded by Mr. Adams, the Board approved the Liquor Consent Items as presented.   Mr. Van Dyke abstained.

         

FY’14 General Fund Budget

Mr. Safford summarized the following information for the Board in consideration of the FY 14 Budget process :the Northeast CPI-U for the year ending July 30, 2012 is 1.1%. A 1.1% increase in General Fund expenditures from FY’13 to FY’14 would equal $112,781.  A 1.1% increase in the amount to be raised in property taxes from FY’12 to FY’13 would equal $80,451 in additional revenue.

 

Tim Morrissey, Town Appraiser, estimates the Grand List will increase between ½ of 1% and 1%. The current Grand List is $20,257,707. A ½ of 1% growth rate represents an additional $101,289. If you multiply this by the existing tax rate of $.3612 it represents an additional $36,586 in revenue. A 1% growth represents $202,577 times the existing tax rate provides $73,171 in additional revenue.

 

He continued saying that historically the Selectboard has directed local option tax revenue to go into the capital fund and budged $539,000 in recent years as anticipated revenue. However, at the last Annual Meeting the voters earmarked $350,000 of it to go into the General Fund to offset rink debt. If we continue to rely

 

 

 

solely on local option tax revenue, this would only leave $189,000 for the capital budget.

 

In FY’12 the Town received $641,988 in local option tax revenue. The average over the last three fiscal years has been $601,490.  The low was in FY’10 at $543,543. The Town currently has $130,689 in unallocated capital reserve. The Town should be careful not to overestimate the available capital money or spend down its unallocated reserve, so that it has a reasonable amount of money to address unplanned infrastructure failures. This is especially important because the Town does not carry a General Fund surplus and it is Stowe’s custom to have the voters allocate capital money outside of the unallocated reserve.

 

Other major issues that may impact the budget development process include arena budget and the town has historically not budgeted for earned time off accrual. Although not all employees will leave at one time, as of the week ending 8/11/12 the total unfunded liability associated with this is $814,064 for the General Fund.

 

During discussion the Board was in agreement to have staff strive to prepare a FY’14 General Fund Budget within the rate of inflation for expenditures noting that this will be a tremendous challenge with existing contractual obligations, the decreased amount of local option taxes for capital spending and the new arena coming on-line.

 

Accounting Error

The Board reviewed a statement prepared by the Town Manager for the Stowe Reporter describing an accounting error relating to automatic payments for the September 10 tax payment affecting approximately 397 accounts.    The Town provided the wrong information to the bank and accounts affected were either over charged or under charged for their tax payments. 

 

Mr. Safford said that staff was working diligently to correct the situation and expressed his apologies to those affected. 

 

Executive Session

A. Real Estate

At 5:55 pm, the Board went into executive session on a motion by Mr. Van Dyke, seconded by Mr. Adams.

 

The Board came out of executive session at 6:30 pm.  No action was taken.

 

Respectfully submitted by Susan Moeck.               

                                      

 

 

Stowe Selectboard Meeting

Monday, September 24, 2012

Akeley Memorial Building – Memorial Hall

 

Present:      Selectboard members Larry Lackey, Neil Van Dyke, Billy Adams, Lisa Hagerty (via phone); Town Manager Charles Safford; PW Director Harry Shepard

 

Absent:        Adam Davis

 

Others Present:    Leo Clark, Barbara Allaire, Tom Hubbs, Terrie Wehse, Lee St. Onge, Don Post, Tony Whitaker

 

Call to Order

Vice Chair Larry Lackey called the meeting to order at 5:30 pm and  Selectboard Orders were signed.

 

Approve the Agenda

On a motion by Mr. Adams, seconded by Mr. Van Dyke, Board approved the Agenda as presented.

 

Consent Items

          A. Rotary Barn Project Closeout

          B. Special Event App – Artisan Market

          C. Errors & Omissions – rev. dated 9/24/12

          D. Minutes

On a motion by Mr. Adams, seconded by Mr. Van Dyke, Board approved the Consent Items as presented.

 

Liquor Consent Items

  1. Request to Cater – Toll House Conference Center 10/6/12
  2. Special Event – East Shore Vineyard 10/5-10/7/12

On a motion by Mr. Adams, seconded by Ms. Hagerty, Board approved the Consent Items as presented.   Mr. Van Dyke abstained.

 

 

Arena Elevations & Floor Plans

The Board reviewed the latest floor plan and building rendering for the arena project.  Mr. Safford explained that these were developed with the cost saving notion of eliminating the previously proposed roof monitor. In accordance with the Town’s permit requirements, the revised plans were reviewed by the Stowe Historic Preservation Commission (SHPC). In general, SHPC was satisfied with the exception that they recommended a hard (not metal panel) exterior finish be used below the canopy and, the final exterior color selection is reviewed and approved. The revised rendering incorporates a ground faced masonry finish for the exterior below the canopy in response to the SHPC’s request. PW Director Harry Shepard noted that the color selection recommendations will be presented to the SHPC after the steel package is bid (this package will include the roof and exterior metal wall panels) and the color pallets available are known. Mr. Shepard said the floor plan is substantially in conformance with the concept plan included with the referendum package.

 

There was discussion regarding the possible need for more shower space in each locker room; there were questions about the type of storage required or necessary in each dressing room.  Board members also noted the need for a separate area for changing into skates for the public larger than the proposed area.  There was also interest in enhancing the view from the lobby through the conference room to the village by possibly increasing the interior window to the conference room. 

 

 

Mr. Safford summarized the suggested changes to the proposed floor plan as follows:  increase the shower units and decrease the toilets by one in each dressing room; reconsider the storage areas in the dressing rooms;  reconfigure space to incorporate an area for the public to change their skates and store their belongings; and consider a change to the conference room interior window.

 

 

 

 

 

 

 

5:50 pm       6        Executive Session

                             A. Real Estate

                             B. Contracts

                             C. Personnel

On a motion by Mr. Adams, seconded by Ms. Hagerty the Board went into executive session at 6:50 pm.

 

The Board came out of executive session at 8:08 pm.  On a motion by Mr. Adams seconded by Ms. Hagerty, the Board approved to advance a week of earned time off to Tim Morrissey with the understanding that if his employment was separated prior to his accrual of earned time off, it would be deducted from his separation pay.

 

There being no further business to conduct, Mr. Lackey adjourned the meeting at 8:08 pm. 

 

Respectfully submitted by Susan Moeck.


Stowe Selectboard Meeting

Tuesday, October 9, 2012

Akeley Building – Memorial Hall

 

 

 

Present:       Selectboard Members:  Adam Davis, Larry Lackey, Billy Adams, Neil Van Dyke;  Lisa Hagerty; Town Manager Charles Safford;  PW Director Harry Shepard;  Library Director Cindy Weber

 

Others Present:     Barbara Allaire, Jim Goldsmith, Reporter Nathan Burgess, Tom Hubbs, Don Post, Tony Whitaker

 

Call to Order

Chair Davis called the meeting to order at 5:30 pm and Selectboard Orders were signed.

                            

Approve the Agenda

On a motion by  Mr. Van Dyke, seconded by Mr. Adams, the Board approved the Agenda  as presented. 

Consent Items

A.   U.V Control Sole Source Procurement – Ozonia No. America

          B.. Sewer Application - 612 Sylvan Pk

          C. Minutes

          D. Change Meeting Date – to Nov. 13

          E. Resolution – National Ski Patrol

On a motion by  Mr. Adams, seconded by  Mr. Van Dyke, the Board approved the Consent Items as presented. 

 

         

Liquor Consent Items

  1. Gallery Permit – VT Ski Museum 75th Anny
  2. First Class Caberet License – El Diablo Industries, 1190 Mtn Rd

On a motion by Mr. Adams, seconded by Ms. Hagerty , the Board approved the Liquor Consent Items as presented.  Mr. Van Dyke abstained.

 

Mr. Safford introduced Cynthia Weber – Stowe’s new Library Director. 

 

Arena Floor Plan

The Board was presented with a revised floor plan in response to changes requested by them at their meeting on September 24.  These changes included increasing the number of showers to 5 shower heads and providing a larger public skating changing area.   The 20’ x 24’ changing area has been incorporated off the south side of the viewing lobby adjacent to the snack bar.  The restrooms were reconfigured. Three small storage closets adjacent to the locker rooms on the previous layout have been eliminated but it is believed that opportunities for future storage cabinetry above the benches within the locker rooms exist.  Mr. Safford pointed out that it was important that the Town commit to a final floor plan so that the design-builder can proceed with the preparation of final permit and contract documents for bidding and construction to maintain project schedule and budget.

 

   

 

Mr. Shepard elaborated on the storage area possibilities with allowance for more storage for NAHA and the varsity teams in those locker rooms.   During discussion it was suggested that the coaches room be eliminated to provide more space for the public benches, general storage and vending machines.  

 

Mr. Shepard added that Breadloaf indicated that the project was moving the in the right direction in ways to cut costs and that reuse of the existing generator was planned and also possibly using the existing transformer.

 

On a motion by Lisa Hagerty, seconded by Mr. Adams, the Board approved the floor plan as presented and with the elimination of the coaches room to provide more space for public benches, general storage and vending machines.

 

There being no further business to conduct, Mr. Davis adjourned the meeting at 6:05 pm.

 

Respectfully submitted, Susan Moeck.



Stowe Selectboard Meeting

Tuesday, November 13, 2012

Akeley Building – Memorial Hall

 

Present:       Selectboard Members Adam Davis, Larry Lackey, Billy Adams, Lisa Hagerty, Neil Van Dyke; Town Manager Charles Safford; PW Director Harry Shepard; Planning Director Tom Jackman

 

Others Present:  Michael Diender, Reporter Nathan Burgess, VTrans representative Rob Young

 

 

Call to Order

Chair Davis called the meeting to order at 5:35 pm and Selectboard Orders were signed.

 

Mr. Davis recognized the passing of Stowe’s Finance Director Karla Spaulding.

 

Approve the Agenda

On a motion by Mr. Van Dyke, seconded by Mr. Adams, the Board approved the agenda with the removal of Cemetery Rules from the Consent Items.

 

          Consent Items

          A. Cemetery Rules & Memorial Specifications - tabled

          B. Radio Repeater Grant

          C. Budget Review Schedule

          D. Minutes

On a motion by Mr. Lackey, seconded by Ms. Hagerty, the Board approved the Consent Items as revised.

         

          Liquor Consent Items

  1. Gallery Permit – Galleria Fine Arte 11/30/12
  2. First Class Restaurant License – The Bistro at Ten Acres
  3. North Branch Vineyards – Stowe Mtn Lodge 12/22-23
  4. Special Event – Go America Go 12/2-23

 

 

On a motion by Mr. Lackey, seconded by Mr. Adams, the Board approved the Liquor Consent Items as presented.   Mr. Van Dyke abstained.

 

         

Bridge 3 – Gables Bridge Construction Information Meeting

Rob Young of the Vermont Agency of Transportation described the proposed bridge reconstruction at Gables Inn. He recommended “Combination 7, full replacement with a single-span structure” with a temporary bridge to maintain traffic during construction. Mr. Shepard stated that staff concurs with this recommendation.

 

Page 11 of the Alignment Study includes a discussion of a “Pedestrian Pathway.” Mr. Safford stated that staff raised the idea to VTrans of designing the abutment being constructed to enable the Rec. Path To be relocated under the bridge similar to the Luce Hill Bridge rather than having then using the existing Rte. 108 at-grade crossing. This has been reviewed with the owners of the affected properties (Sun & Ski and Blue Donkey) and both expressed support for the concept.

 

Mr. Safford continued saying that the subject bridge is a state owned bridge so there is no local cost share required from the Town for the proposed bridge reconstruction. However, the Town and Stowe Electric will be responsible for the temporary and permanent relocation of affected utilities which include water and electric. The scope and approximate cost of this work has yet to be defined. These will need to be paid for from the respective enterprise funds.  Mr. Young stated that construction of the bridge was expected in 2015. 

 

There were concerns from those in attendance regarding the right of way and the disturbance of existing vegetation and the replacement of it after the project is complete. 

 

Mr. Safford also expressed concern that along with the Gables Bridge construction, VTrans also has plans for reconstruction of the Bridge St. Bridge in the same year.  He noted that VTrans is planning on closing traffic at the Bridge Street Bridge with traffic being detoured either by Barrows Road or Mayo Farm Road.  He said if VTrans is going to close the Bridge Street Bridge it is imperative that they start as soon as possible after winter and open it back up to traffic by Memorial Day.

 

 

Traffic & Vehicle Ordinance Amendments

Mr. Safford  pointed out that at the February 13, 2012 meeting the Board was given Stowe Hollow Road preliminary results of the Federal Highway program for High Risk Rural Roads and that complete  results from the VTrans audit were included for this meeting.  Recommendations include the addition of stops signs at the following locations which intersect with Stowe Hollow Road:  Gold Brook Road; Waterworks Road; Dewey Hill Road.  He added that other recommended items were not a part of the Ordinance and will be installed along with the new Stop signs by VTrans Safety Section following the procurement process with the Federal Highway Administration.  Weeks Hill Road was also identified as a High Risk Rural Road and at the March 26, 2012 meeting the Board approved the participation of a safety audit.  Mr. Safford stated that VTrans findings recommend signage upgrading and a marked pedestrian crossing for the Stowe Recreation Path crossing located adjacent to the Swimming Hole.  Adding a crosswalk on Weeks Hill Road was included as an amendment to the Ordinance 

On a motion by Mr. Lackey, seconded by Ms. Hagerty, the Board  accepted the amendments to the Traffic & Vehicle Ordinance and ask staff to warn for a public hearing for November 26, 2012 for adoption of the Ordinance.  

Executive Session

  1. Personnel   

The Board went into executive session at 6:55 pm on a motion by Mr. Lackey, seconded by Mr. Adams.

 

The Board came out of executive session at 7:30 pm.  No action was taken.

 

Mr. Davis adjourned the meeting at 7:30 pm.

Minutes respectfully submitted by Susan Moeck.                        

 

 
















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