Present: Selectboard Members: Larry Lackey, Norm Williams, Adam Davis, Paco Aumand, Neil Van Dyke; Town Manager Charles Safford, Rec & Parks Director Marge McIntosh
Chair Lackey called the meeting to order at 5:34 pm and Selectboard Orders were signed.
Approve the Agenda
Mr. Aumand made a motion to approve the Agenda with Item 3C and the addition of the approval of Homeland Security grant to be added under Other Business. Mr. Williams seconded the motion. Motion carried.
Consent Items
A. FY 11 Chemical Bid
B. FY 11 Highway Truck Bids
D. Special Event Apps – Music in the Meadow;
Antique Car Show
E. Minutes
On a motion by Mr. Aumand, seconded by Mr. Williams, the Board approved the Consent Items as amended.
Liquor Consent Items
Annual Renewal – Hoptown Ltd. dba Stowe Coffee House
Outside Consumption Permit – Ye Olde England Inne
On a motion by Mr. Williams, seconded by Mr. Aumand, the Board approved the Liquor Consent Items as presented. Mr. Van Dyke recused himself.
Memorial Park Master Plan Final Report
Jim Donovan, Project Consultant briefly reviewed the Final Report and answered questions. The implementation portion of the final report identified three major projects: the construction of a new ice rink, the construction of a new recreation center and the construction of a new skateboard park. It was explained that the next step will be for the Town to budget money to obtain topographic and surface element survey to augment the existing property boundary survey for at least those portions of the Park that are proposed for modification. At the same time, the Town should budget money to redesign the ice rink to transfer some of the square footage to the future new indoor rec center and try to reduce cost. Once these items are completed, the Town can pursue a land use permit amendment. Estimated costs of survey and permitting is $17,500 and rink redesign at $15,000.
Mr. Safford stated that these dollars would be budgeted in the FY 12 budget.
On a motion by Mr. Williams, seconded by Mr. Aumand, the Board accepted the Memorial Park Final Report dated April 2010 and hold off on the next step until it is known where and when monies will be available to move forward.
Purchasing Policy Amendment
On a motion by Mr. Williams, seconded by Mr. Van Dyke the Board approved the Purchasing Policy amendments dated 5/10/10 with a few minor changes.
Selectboard Goals
The Board continued to review goals to be considered for this year and for following years. Among those discussed were Downtown Designation; final design for the Akeley Building vault project for Nov. 2010 vote; repairs to River Road which may require a special meeting to redirect funds; Memorial Park planning; debt financed capital project planning – how much debt, sequence, target levels for ea. year; capital program and capital policy discussion; fund balance and increase in unallocated reserves in the Capital Fund; and review of scenic roads to see if anything should be added; and explore preserving the sledding hill.
Executive Session
A. Personnel
The Board went into executive session with the Town Manager and Chuck Baraw at 6:55 pm.
The Board came out of executive session at 7:17 pm and on a motion by Mr. Williams, seconded by Mr. Aumand the Board appointed Chuck Ebel to the Planning Commission effective immediately.
Other Business
C. Community Meeting Room Policy – After a brief discussion regarding the occupancy capacity of the meeting room, the Board approved the Policy on a motion by Mr. Aumand, seconded by Mr. Williams.
Homeland Security Grant – On a motion by Mr. Aumand, seconded by Mr. Williams the Board approved the submission of a VT Homeland Security Grant in the amount of $40,000 for a diesel cab and chassis for hauling Stowe Mountain Rescue trailers.
Dale Percy – spoke regarding certain waterways and erosion control issues over the years.
Executive Session (continued)
At 8:35 pm the Board went into executive session on a motion by Mr. Aumand seconded by Mr. Williams to discuss a legal issue.
The Board came out of executive session at 8:45 pm.
There being no further business to conduct, Mr. Lackey adjourned the meeting at 8:45 pm.
Minutes respectfully submitted by Susan Moeck.
***
STOWE SELECTBOARD MEETING
Monday, May 24, 2010
AkeleyMemorialBuilding – Banquet Room
5:30 pm
Present: Selectboard Members: Larry Lackey, Norm Williams, Adam Davis, Paco Aumand, Neil Van Dyke; Town Manager Charles Safford, Rec & Parks Director Marge McIntosh, PW Director Harry Shepard, PW Assistant Cliff Johnson
Others Present: DJ Landwehrle, Melissa Bizzari, Reporter Lisa McCormack, Peter Collotta, Mark Walker, Mark Sgantas, John Schnee, Dick Johanessen, Lou Boudreau, David Bryan, Stefi Clymer, Jason Kirchick
Call To Order
Vice Chair Williams called the meeting to order at 5:30 pm and Selectboard Orders were signed.
Approve the Agenda
Mr. Aumand made a motion to approve the Agenda with the addition of a Request to Cater to Liquor Consent Items. Mr. Davus seconded the motion. Motion carried.
Consent Items
A. Memorial Park Master Planning – Little River Design survey; Broadreach schematic
B. Bond Anticipation Note – Akeley design
Mr. Aumand made a motion to approve the Consent Items as presented seconded by Mr. Davis. Motion carried.
Liquor Consent Items
A. Request to Cater – Blue Paddle Bistro 5/29
B. Request to Cater – Fridas 6/5
C. Request to Cater – Topnotch 6/20
D. Educational Sampling – Trapps 6/18-20
On a motion by Mr. Williams, seconded by Mr. Aumand, the Board approved the Liquor Consent Items as presented. Mr. Van Dyke recused himself.
SMR Phase II Utility Acceptance
The Board reviewed deed information presented by Cliff Johnson on the water distribution system for Spruce Peak Realty which constructed an 8 inch water main within the right of way of Rt 108. The installation was completed in 2005 however the Town had not previously accepted this portion of the work which is 960 feet in length.SprucePeak Realty was also requesting an corrective deed for Phase I of the project.
On a motion by Mr. Williams, seconded by Mr. Aumand, the Board accepted the two deeds of ownership for the SprucePeak water system.
Enhancement Grant – Rt 100 Sidewalks Update
Cliff Johnson provided information on the progress of the plans for Maple Street and South Main St sidewalks. He noted that the recent estimate indicates that the probable cost of construction will by $758,000 which includes a 15% contingency. In addition, the Town had previously agreed to engineering fees totaling $142,000. The Town share of the funding for the project was approved at a previous Town Meeting but additional funding of approx. $90,000 may be required.
On a motion by Mr. Van Dyke, seconded by Mr. Davis , the Board accepted the conceptual plans and authorized the filing of a 2011 Enhancement Grant to augment the funding for the project.
River Road Streambank Stabilization
Mr. Shepard provided information to the Board regarding the steeped slope section of embankment between the River Road and Little River. The partial collapse had previously been repaired by the Highway Department but temporary measures have failed. Staff has prepared designs and began discussions with affected property owners and the State and is in the process of formalizing temporary easement agreements, permit application and bid documents with the intent of releasing bids with construction to be done in mid to late June.
The Board requested staff to continue to monitor the area each day and especially during heavy rain periods.
On a motion by Mr. Aumand, seconded by Mr. Davis the Board authorized the Town Manager staff to seek simplified bids for the River Road embankment stabilization project and report back to the Board at the next meeting with recommendations on funding.
Fire District 2 Boundary Amendment
Stowe Fire District 2 will be holding a special meeting on June 19th to vote on the expansion of the District to include the Mathews resident on Clark Road.
On a motion by Mr. Aumand, seconded by Mr. Williams, the Board approved and signed the Amendment with recording of the document upon ratification of the residents of Fire District 2.
Homeland Security Grant (Fire Truck)
The Fire Department has a 1981 4 X 4 Reel Truck (E2) listed in the Equipment Fund for $500,000 with a 30 year life cycle. However, due to its estimated cost, money was not included in the Equipment Fund for its replacement. It was anticipated that the Selectboard would warn a separate bond vote. The U.S. Department of Homeland Security has an Assistance to Firefighters Grant Program with an application due date of 5/28/10. Firefighting vehicles is an eligible category. The Fire Department is requesting authorization to submit a grant application in the amount of $400,000 ($380,000 Federal grant / $20,000 local) to replace E2.
Mr. Aumand made a motion seconded by Mr. Davis the Board authorized the Fire Department to submit a $400,000 Homeland Security Grant for a replacement to E2 with the match money coming from the Equipment Fund unallocated reserve.
Library By-law Amendments
The Trustees of the Stowe Free Library have revised the bylaws in order to bring them into alignment with the Town Charter as well as to place a voluntary limit on the number of consecutive terms a trustee can serve (3 three year terms) and create a Vice Chair.
On a motion by Mr. Aumand, seconded by Mr. Williams, the Board approved the amended By Law of the Stowe Free Library Trustees.
Executive Session
A. Personnel
At 6:50 pm, the Board went into executive session on a motion by Mr. Williams, seconded by Mr. Davis with the Town Manager and Mr. Johanessen in attendance.
The Board came out of executive session at 7:55 pm and on a motion by Mr. Williams, seconded by Mr. Davis appointed David Bryan and Stefi Clymer as Library Trustees.
There being no further business conduct, Mr. Lackey adjourned the meeting at 7:55 pm.
Minutes respectfully submitted by Susan Moeck.
STOWE SELECTBOARD MEETING
Monday, May 24, 2010
Akeley Memorial Building – Banquet Room
5:30 pm
Present: Selectboard Members: Larry Lackey, Norm Williams, Adam Davis, Paco Aumand, Neil Van Dyke; Town Manager Charles Safford, Rec & Parks Director Marge McIntosh, PW Director Harry Shepard, PW Assistant Cliff Johnson
Others Present: DJ Landwehrle, Melissa Bizzari, Reporter Lisa McCormack, Peter Collotta, Mark Walker, Mark Sgantas, John Schnee, Dick Johanessen, Lou Boudreau, David Bryan, Stefi Clymer, Jason Kirchick
Call To Order
Vice Chair Williams called the meeting to order at 5:30 pm and Selectboard Orders were signed.
Approve the Agenda
Mr. Aumand made a motion to approve the Agenda with the addition of a Request to Cater to Liquor Consent Items. Mr. Davus seconded the motion. Motion carried.
Consent Items
A. Memorial Park Master Planning – Little River Design survey; Broadreach schematic
B. Bond Anticipation Note – Akeley design
Mr. Aumand made a motion to approve the Consent Items as presented seconded by Mr. Davis. Motion carried.
Liquor Consent Items
A. Request to Cater – Blue Paddle Bistro 5/29
B. Request to Cater – Fridas 6/5
C. Request to Cater – Topnotch 6/20
D. Educational Sampling – Trapps 6/18-20
On a motion by Mr. Williams, seconded by Mr. Aumand, the Board approved the Liquor Consent Items as presented. Mr. Van Dyke recused himself.
SMR Phase II Utility Acceptance
The Board reviewed deed information presented by Cliff Johnson on the water distribution system for Spruce Peak Realty which constructed an 8 inch water main within the right of way of Rt 108. The installation was completed in 2005 however the Town had not previously accepted this portion of the work which is 960 feet in length.SprucePeak Realty was also requesting an corrective deed for Phase I of the project.
On a motion by Mr. Williams, seconded by Mr. Aumand, the Board accepted the two deeds of ownership for the SprucePeak water system.
Enhancement Grant – Rt 100 Sidewalks Update
Cliff Johnson provided information on the progress of the plans for Maple Street and South Main St sidewalks. He noted that the recent estimate indicates that the probable cost of construction will by $758,000 which includes a 15% contingency. In addition, the Town had previously agreed to engineering fees totaling $142,000. The Town share of the funding for the project was approved at a previous Town Meeting but additional funding of approx. $90,000 may be required.
On a motion by Mr. Van Dyke, seconded by Mr. Davis , the Board accepted the conceptual plans and authorized the filing of a 2011 Enhancement Grant to augment the funding for the project.
River Road Streambank Stabilization
Mr. Shepard provided information to the Board regarding the steeped slope section of embankment between the River Road and Little River. The partial collapse had previously been repaired by the Highway Department but temporary measures have failed. Staff has prepared designs and began discussions with affected property owners and the State and is in the process of formalizing temporary easement agreements, permit application and bid documents with the intent of releasing bids with construction to be done in mid to late June.
The Board requested staff to continue to monitor the area each day and especially during heavy rain periods.
On a motion by Mr. Aumand, seconded by Mr. Davis the Board authorized the Town Manager staff to seek simplified bids for the River Road embankment stabilization project and report back to the Board at the next meeting with recommendations on funding.
Fire District 2 Boundary Amendment
Stowe Fire District 2 will be holding a special meeting on June 19th to vote on the expansion of the District to include the Mathews resident on Clark Road.
On a motion by Mr. Aumand, seconded by Mr. Williams, the Board approved and signed the Amendment with recording of the document upon ratification of the residents of Fire District 2.
Homeland Security Grant (Fire Truck)
The Fire Department has a 1981 4 X 4 Reel Truck (E2) listed in the Equipment Fund for $500,000 with a 30 year life cycle. However, due to its estimated cost, money was not included in the Equipment Fund for its replacement. It was anticipated that the Selectboard would warn a separate bond vote. The U.S. Department of Homeland Security has an Assistance to Firefighters Grant Program with an application due date of 5/28/10. Firefighting vehicles is an eligible category. The Fire Department is requesting authorization to submit a grant application in the amount of $400,000 ($380,000 Federal grant / $20,000 local) to replace E2.
Mr. Aumand made a motion seconded by Mr. Davis the Board authorized the Fire Department to submit a $400,000 Homeland Security Grant for a replacement to E2 with the match money coming from the Equipment Fund unallocated reserve.
Library By-law Amendments
The Trustees of the Stowe Free Library have revised the bylaws in order to bring them into alignment with the Town Charter as well as to place a voluntary limit on the number of consecutive terms a trustee can serve (3 three year terms) and create a Vice Chair.
On a motion by Mr. Aumand, seconded by Mr. Williams, the Board approved the amended By Law of the Stowe Free Library Trustees.
Executive Session
A. Personnel
At 6:50 pm, the Board went into executive session on a motion by Mr. Williams, seconded by Mr. Davis with the Town Manager and Mr. Johanessen in attendance.
The Board came out of executive session at 7:55 pm and on a motion by Mr. Williams, seconded by Mr. Davis appointed David Bryan and Stefi Clymer as Library Trustees.
There being no further business conduct, Mr. Lackey adjourned the meeting at 7:55 pm.
