STOWE SELECTBOARD MEETING Monday, June 11, 2007 Akeley Memorial Building 5 pm Present: Selectboard Members: Richard Marron; Heidi Scheuermann; Paco Aumand; Larry Lackey; Norman Williams; Town Manager Charles Safford; PW Director Justin Rabidoux; Finance Mgr. Karla Spaulding; Asst. Finance Mgr. Susanne Gann; Police Chief Ken Kaplan Others Present: Scott Monroe, Jesse Roman – Stowe Reporter; Shawnnalea Young, Lloyd Vantlorn, Mark D’Angelo, Dan Oberlander – Topnotch; Andrew Chrmura – Grand Slam Tennis Tours; Lawrence Jones; Darrow Mansfield CALL TO ORDER Chair Richard Marron called the meeting to order at 5 pm. Selectboard Orders were signed. APPROVE THE AGENDA Mr. Lackey asked to remove the Tractor Bid from the Consent Items. Ms. Scheuermann made a motion to approve the agenda as amended, seconded by Mr. Williams. Motion carried. CONSENT ITEMS A. Award Highway Dept. Truck Bid: Ms. Scheuermann made a motion to award the pickup truck bid to Heritage Ford in the amount of $23,743, seconded by Mr. Williams. Motion carried. HIGHWAY B. Award Tractor Bid: Mr. Lackey asked what amount was budgeted for this item and was the broom included in the original amount. Mr. Rabidoux said $80,000 was budgeted and the broom was included. Mr. Lackey motioned to award the tractor bid to Harvest Equipment less the trade amount of $14,000 for a total purchase price of $59,723.37, seconded by Ms. Scheuermann. Motion carried. LIQUOR CONSENT ITEMS A. Educational Sampling Event Permit App – Stowe Charities @ Trapps 6/22-6/24 B. Festival Permit App – Oktoberfest 9/28-9/30 C. Request to Cater – Topnotch – Fed Cup Tennis 7/14-15 D. Request to Cater – PondVillage 7/7 E. Request to Cater – Spice of Life 6/30 Mr. Marron recused himself due to statutory restrictions. Ms. Scheuermann made a motion to approve the Liquor Consent Items as presented, seconded by Mr. Williams. Motion carried. PLANNING A. Review/Approve Ancient Roads Grant App: Mr. Aumand made a motion to authorize the Director of Planning to submit an ancient roads grant application for an amount up to $5000 and name him as the grant administrator for the project with the understanding that the Selectboard’s approval will be required prior to asserting any claim to an ancient road that is not already included on the State Highway Map for the Town. Mr. Williams seconded the motion. Mr. Lackey said he wanted to be sure that staff was confident that every road had been identified. Mr. Jackman said there was quite a but of information from both Charlie Lord and Charlie Burnham so he thought there was a good start for locating ancient roads. He said he will come up with a specific approach for the project. Mr. Marron added that Kurt Hanson had also done some work with identifying ancient roads. Motion carried. WATER & SEWER COMMISSION A. Review/Approve FY 08 Water Dept. Budget: The Board reviewed the proposed budget. Mr. Rabidoux said it is proposed to increase certain rates as presumably agreed to in 2006. He said it was identified that there are potential debt problems projected for 2011 and those issues are part of a much larger discussion possibly in the next budget process. Ms. Scheuermann made a motion to approve the FY 08 water budget as presented, seconded by Mr. Aumand. Motion carried. B. Review/Approve FY 08 Sewer Dept. Budget: Mr. Marron said both the Town Manager and Public Works Director being new on board needed to get a full understanding of the water and sewer issues and bring a discussion before the Board in the near future. He added that staff would need to warn a public hearing regarding any proposed rate increases. Ms. Scheuermann also asked that staff come up with an updated report on available sewer capacity. On a motion by Mr. Aumand, seconded by Mr. Williams the Board approved the FY 08 sewer budget as presented. SPECIAL EVENT A. Review/Approve Fed Cup Application 7/14-7/15 @ Topnotch: Darrow Mansfield briefly reviewed the event. Mr. Jones, chair of the DRB said that the DRB had not yet received information on the event but pointed out three areas of concern - public impact, parking circulation and traffic. The Police Chief said he had met with the event organizers and addressed each issue and assured the Board that impacts would be minimal. Chief Kaplan mentioned that there was a request by the event organizers to block off two areas of the Recreation Path so that there would be access to the venue from the parking areas via the Rec Path. There was further discussion regarding trolley transportation, event timimg, signage etc. On a motion made by Ms. Scheuermann, seconded by Mr. Williams the Board approved the special event application for the 2007 Fed Cup contingent upon DRB approval with permission to close the Rec Path as presented at the discretion of the Police Chief or his designee on July 14 and 15. Ms. Scheuermann made a further motion to allow the extension of the Fed Cup in the event of rain on the scheduled days. Mr. Williams seconded. Motion carried. EXECUTIVE SESSION A. Personnel: Mr. Aumand made a motion to authorize the Town Manager to sign to extend the IBEW Union Contract for one year from 7/1/07-6/30/08, seconded by Ms. Scheuermann. Motion carried. There being no further business to conduct, Mr. Marron adjourned the meeting at 6:15 pm. Respectfully submitted by Susan Moeck.
STOWE SELECTBOARD MEETING Monday, June 25, 2007 Akeley Memorial Building 5 pm Present: Selectboard Members: Richard Marron; Heidi Scheuermann; Paco Aumand; Larry Lackey; Norman Williams; Town Manager Charles Safford; PW Director Justin Rabidoux: Planning Dir. Tom Jackman; Finance Mgr. Karla Spaulding Others Present: Joyce Lawrence, Barbara Allaire, Skeeter Austin, Valerie Rochon, Michael Diender, Brian Kaplan, Susan Spera, Rhonda Bennett CALL TO ORDER Chair Richard Marron called the meeting to order at 5 pm. Selectboard Orders were signed. APPROVE THE AGENDA Mr. Marron asked to remove item I Fire Truck Bid and Mr. Lackey asked to remove item E Parker Barn Rehab Bid. Ms. Scheuermann made a motion to approve the agenda as amended, seconded by Mr. Williams. Motion carried. CONSENT ITEMS A. Special Events – 4th of July; Balloon Festival 7/6-7/8 B. Budget Amendments – Listers C. Sewer Connection Application(s) D. Annual Sheriff’s Contract F. Award FY08 Crushed Gravel Contract G. Award FY08 Sand Contract H. Approve Sullivan & Powers Contract J. Minutes of 5/29/07 Mr. Williams made a motion to approve the Consent Items with items E and I deleted. Mr. Lackey seconded the motion. Motion carried. 3E. Award Parker Barn Rehab Bid – Mr. Lackey had several questions as to the detail of renovations and funds allocated for the project. Mr. Rabidoux explained that the funds for the Parker Barn painting were $600 for the exterior and $350 for the roof. 3I. Reject Fire Truck Bid – Mr. Safford explained that only one bid was received after advertising. He said the Fire Chief has received calls that other people may be interested. Mr. Safford added that the Board may want to go back out to bid. Ms. Scheuermann made a motion to reject the one bid received for the 1977 Hendrickson fire truck and readvertise, seconded by Mr. Williams. Motion carried. LIQUOR CONSENT ITEM Mr. Marron recused himself due to statutory restrictions. A. Request to Cater – SDS Inc dba Steve & Erikas; MMC dba TollHouseConferenceCenter B. Outside Consumption Permit – Baraw Ent. dba Stoweflake C. Second Class Liquor License – MMC Ms. Scheuermann made a motion to approve the Liquor Consent Items as presented, seconded by Mr. Williams. Motion carried. FINANCE A. Review/Approve Request for Use of Trolley Funds: The Board reviewed information and a request for an expenditure of $25,181 from the Trolley Fund for the purchase of a Gillig heavy duty bus for the Stowe/Lamoille transit system. The balance of the purchase would come from the trolley enterprise fund. Mr. Jackman provided an update on CCTA and the trolley operation. Ms. Scheuermann made a motion to approve the expenditure of $25,181 from the trolley fund to contribute towards the purchase of a Gillig heavy-duty bus, seconded by Mr. Williams. Motion carried. B. Award Tax Anticipation Note & Investment: Mr. Marron recused himself. The Board reviewed information provided by the Finance Mgr recommending the borrowing through a Tax Anticipation Note. Also, recommended was the reinvesting of said funds based on bids received. Ms. Scheuermann made a motion to award the tax anticipation note t the Union Bank at an interest rate of 3.85% and invest said funds at Citizens Bank at a rate of 5.37%, seconded by Mr. Williams. Motion carried. C. Review/Approve Capital Project Closeout: Mr. Safford explained that the FY 06 Audit indicated an unexpended capital fund carry forward of $552,108. He said staff researched from FY 01to FY 06 in order to understand the genesis of the carry forward and then determined what projects were still open and which projects have been completed. Projects remaining open totaled $197,765 leaving $307,554 available to be allocated towards future capital projects. Mr. Safford said the next step would be to do the same analysis for FY 07. Mr. Marron said he was appreciative of staff efforts in providing the information and update. After further discussion, Ms. Scheuermann made a motion to close out the projects listed on Appendix A and continue to earmark $197,765 within the General Fund Capital Fund for projects listed in Appendix B with $307,554 designated in the Capital Fund for projects committed to after FY 06. Mr. Williams seconded the motion. Motion carried. D. Review/Approve Capital Fund Policy: In order to align the capital planning process with the Town Charter and to provide for a comprehensive planning process, staff developed a draft capital fund policy for the Board’s consideration. Developed within the plan was the creation of an advisory committee to advise the Town Manager on what capital projects should be recommended to the Board on an annual basis. This committee was in lieu of the Local Option Tax Advisory Committee. Throughout the discussion, the Board agreed that there still needed to be some of the spirit of the original LOTAC resolution incorporated into the new policy but that it was ultimately the Town Manager by Charter who is responsible for the recommendation of the capital budget to the Board on an annual basis. Mr. Diender was concerned about the change in policy and asked that the Board keep in mind that capital projects needed to be for both the benefit of tourists and residents. Mr. Safford reminded those in attendance that any one either a citizen or commission member can come to the Town Manager at any time during the year to propose a budget item. He added capital planning is year round and not just at budget time. After further discussion, the Board agreed that SAA should recommend two people; two members at large would be obtained through an advertisement in the paper and one Planning Commission member recommended by the PC. The Board asked that another draft be presented at the next July meeting. The Town Manager said he would do so and take any additional comments regarding the draft. There was no further discussion. E. Review May Finance Report: A copy of the May finance report was provided for the Board. SEWER & WATER COMMISSION PUBLIC HEARING At 6:38 pm, Mr. Marron opened the joint public hearing to consider the adoption of revised Water & Sewer Fee Schedules and asked for comments from those in attendance. There being no comments from those attendance, Mr. Marron closed the public hearing. Mr. Williams made a motion to approve the proposed water and sewer rates effective July 1, 2007 (document attached), seconded by Mr. Lackey. Motion carried. GENERAL GOVERNMENT A. Review Draft Ordinance Amendment re Bicycles on Main St. Sidewalks: The Board was not in favor of an ordinance at this time and instead agreed to have signs installed in the village that said “Please walk bikes on sidewalks”. Staff said they would order the signs and have them installed. B. Review/Approve Exposed Exhibit Locations: Mr. Aumand made a motion to approve the locations of the Exposed exhibit with the exception of the request to place an exhibit on the greenspace on the corner of Park and Main Sts. Mr. Williams seconded the motion. Motion carried. C. Review/Approve Community Garden Location at Polo Fields: The Board reviewed information provided by Rec Dept. staff on the location and project. Mr. Aumand made a motion to approve the StoweCommunityGarden on Field K as presented, seconded by Mr. Williams. Motion carried. There being no further business to conduct, Mr. Marron adjourned the meeting at 6:55 pm. Minutes respectfully submitted by Susan Moeck.
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