STOWE SELECTBOARD MEETING Monday, May 8, 2006 AkeleyMemorialBuilding –Banquet Room 5pm Present: Selectboard Members: Heidi Scheuermann; Richard Marron (Mr. Marron left the meeting at approximately 7 pm); Paco Aumand (arrived at approx. 5:40 pm); Steven Riley; TA John Drury, ZA Rich Baker, PD Tom Jackman, Chief Kaplan, Attorney Steve Stitzel, Listers Tom Vickery, Paul Percy; Chief Mansfield Absent: Larry Lackey Others Present: Sam Scofield, Jean Innamorati, Reporter Scott Monroe, Ed French, Ellen Burt, Heather Furman, Charlie Berry, George Stearns, Dean Pineles, Ted Teffner, Barbara Baraw, Nancy Owens, Robin Pierce, Jim Cardasis, Gerry Scott CALL TO ORDER Chair Scheuermann called the meeting to order at 5 pm and Selectboard Orders were signed. APPROVE THE AGENDA Mr. Drury noted that items 7A Police Cruiser and 8D Event Fields had been postponed and asked to add a Verizon request. Mr. Riley asked that 6B Personnel Issue be removed from the agenda stating that the item was not properly brought before the Board. Mr. Riley also requested to remove 3E Fire Dept from Consent Items. Mr. Riley made a motion to approve the revised agenda, seconded by Mr. Marron. Motion carried. APPROVE CONSENT ITEMS A. Highway Truck Bid B. AOT Mountain Rd Sidewalk Agreement C. Sewer & Water Connection Application(s) D. Parks, Bldgs., Grounds Garage Addition Contractor F. Minutes Mr. Marron made a motion to approve the consent items as presented, seconded by Mr. Riley. Motion carried. HISTORIC PRESERVATION A. Review/Approve Hiring of Consultant – Proposed Moscow National Register District: Mr. Jackman explained that the Town had received a grant in the amount of $5412 to hire a historic preservation consultant to prepare a nomination for listing Moscow village in the National Register of Historic Places. The matching grant will come from SHP Commission’s budget and from in-kind services. After reviewing 4 proposals, Mr. Jackman recommended John Johnson to prepare the nomination. Ms. Scheuermann asked if it was the intent of the SHPC to created an overlay district similar to the historic overlay in Stowe village. Mr. Jackman said the SHPC was not interested in pursuing an overlay district. He said the nomination would make the village eligible for village certification and may qualify the district for other federal grant programs. Mr. Riley asked if the property owners of Moscow were notified as part of this process. Mr. Jackman said they will be. Mr. Marron made motion to accept the proposal submitted by John Johnson to prepare nomination forms for listing Moscow village in the National Register of Historic Places, seconded by Mr. Riley. Motion carried. There was no further discussion. Mr. Drury introduced Zoning Director Rich Baker to those in attendance at the meeting. LISTERS (Possible Executive Session) The Board came out of executive session at 5:40 pm. No action was taken. Mr. Aumand arrived at this time. PERSONNEL (Possible Executive Session) A. Discuss Pending Litigation: At 5:40, Mr. Marron made a motion for the Board to go into executive session with Mr. Stitzel, Mr. Kaplan and Mr. Drury in attendance, seconded by Mr. Riley. Motion carried. The Board came out of executive session at 6:10. No action was taken. GENERAL GOVERNMENT Item Added: Verizon request: The Board reviewed a request from Verizon to replace pole 12 on Brush Hill Road. It was noted that Mr. Ranney of the Electric Dept. was in favor of this request. Mr. Riley made a motion to approve the request as presented, seconded by Mr. Marron. Motion carried. A. Meet with LHP Representatives to Review/Approve Lamoille Housing Partnership Affidavit: The Board reviewed an affidavit submitted by LHP stating that “at least 50% of the total number of dwelling units in the Sylvan Park Road project shall be perpetually Affordable Housing as defined by the Zoning Regulation of the Town of Stowe”. The affidavit was a condition of approval by the DRB. Mr. Marron made a motion to authorize the Town Administrator to sign the affidavit as presented on behalf of the Board after reviewing the document with the Town’s attorney, seconded by Mr. Riley. Motion carried. B. Discuss Adams Camp Easement with Heather Furman, Stowe Land Trust: Ms. Furman, Mr. Berry and Mr. Stearns were in attendance to discuss the Adams Camp conservation easement. The Board reviewed a letter from SLT asking how involved the Town would like to be in the holding of the conservation easement on the property. SLT suggested that the Town consider entering into a Memorandum of Understanding with SLT and VHCB to relieve the Town of certain ongoing obligations with respect to managing the easement. After discussion, the Board concurred that a MOU would help clarify the arrangement for all parties involved but that the Town would also want to be co-holder of the easement and have full involvement in the ongoing obligations with that responsibility. There was no further discussion. C. Discuss Municipal Impact Questionnaire: The Town Administrator asked the Board to review the process the Municipal Impact Questionnaire goes through to discuss a threshold policy for projects the Board would like to be alerted to for review of impact to the Town. Mr. Aumand stated that the Board has a responsibility to look at the impact of development of projects globally and is not the DRB’s responsibility. He said the TA should be alerted to any projects that might be flagged which should then be brought to the Board’s attention. The Board agreed and determined that when a project is flagged by a department head, a copy of the form should be forwarded to the Town Adminstrator and then in turn to the Board. There was no further discussion. BOARDS & COMMISSIONS A. Meet with Candidates for DRB, Electric Commission & Rec Commission: At 6:47 pm, Mr. Marron made a motion for the Board to go into executive session with Mr. Drury in attendance, seconded by Mr. Riley. Motion carried. The Board called the following people into their session as follows: Ted Teffner & Ed French; Dean Pineles; Jim Cardasis. The board came out of executive session at 7:21 pm. Mr. Riley made a motion to appoint Ted Teffner as Electric Commissioner effective immediately, seconded by Mr. Aumand. Mr. Riley made a motion to appoint Dean Pineles and Ted Teffner to the Development Review Board effective immediately, seconded by Mr. Aumand. Motion carried. The Board requested that staff advertise for a vacancy on the Recreation Commission. SEWER & WATER COMMISSION A. Discuss Development of Policy for Sewer Capacity Allocation: Mr. Drury asked the Board for direction in developing a policy on the allocation of remaining sewer capacity. He added that the Board should keep in mind in developing the policy it would be to first fix the financial needs of the Water & Sewer Department and secondly to protect the environment. The Board reviewed a Summary of Capacity prepared by the Public Works Director which showed total commitments in the amount of 945,167 gallons with 54,833 gallons remaining. Gerry Scott, who has applied for sewer service on Pucker Street said he would actually be funding not only his property but others within the area to hook onto the sewer. He asked the Board for a decision soon. After discussion, the Board indicated that it would be helpful to have some guidelines to react to. Mr. Drury said he would develop a document with an outline of policy options and submit it to the Board in conjunction with a forthcoming report and recommendations from the Sewer & Water Committee. There was no further discussion. CONSENT AGENDA ITEMS – Removed A. Discuss Removed Items: Fire Department Budget Amendment – Mr. Mansfield explained that the aerial truck purchased used last year was in need of repair to the aerial waterway and yoke. The repair estimate was $26,380. Mr. Mansfield stated that members of the department checked the vehicle and its repair records prior to the purchase of the truck. Mr. Riley asked if a professional survey of the vehicle had been done prior to its purchase. Mr. Mansfield said this had not been done. Mr. Riley suggested that perhaps a policy needed to be put in place for purchases of items over a certain dollar amount so that used items required a surved prior to purchase. Mr. Aumand made a motion, seconded by Ms. Scheuermann, to approve the amendment as presented. Motion carried. HIGHWAY A. Review/Approve AOT Crosswalk Sign Agreement: In an effort to improve the safety of the village, AOT has proposed the installation of new crosswalk signs in the village and Mountain Road. The Board reviewed this information. On a motion made by Mr. Riley, seconded by Mr. Aumand the Board approved the Safety Improvement Agreement with AOT for the installation of new pedestrian crossing signs. LIQUOR COMMISSION A. Review/Approve Outside Consumption Permit – Cleveland Corners LLC dba Stowe Coffee House: On a motion by Mr. Riley, seconded by Mr. Aumand the Board approved the permit application as submitted. B. Review/Approve Request to Cater – MMC 5/20/06 & 6/24/06: On a motion by Mr. Aumand, seconded by Mr. Riley the Board approved the requests to cater applications as submitted. C. Harrison’s: On a motion by Mr. Riley, seconded by Mr. Aumand the Board acknowledged that the Restaurant would be moving to Main Street as of June 1, 2006. PERSONNEL (Possible Executive Session) A. Review/Approve Town Administrator’s Annual Contract: This item was postponed. NEW BUSINESS Parks Department Sale of Surplus Items: Mr. Drury explained that Mr. Godin had surplus items which he would like to sell to the public and would like to conduct the sale in June. The Board discussed whether a sale or an auction of such items would be appropriate. Both Mr. Aumand and Mr. Riley cautioned the process in which surplus items were disposed of since these items were purchased with taxpayer dollars. Mr. Drury said he would develop a policy for future disposal of surplus items and use this sale as a benchmark to go by. OLD BUSINESS Trailers parked on Percy’s property – Mr. Riley asked if staff could look into the issue of the trailers on the property and asked staff to contact Dana Percy to discuss the situation. LCPC Pandemic Seminar – Mr. Riley said he was planning on attending the seminar on Tuesday, May 9th. OTHER BUSINESS Budget Information – Mr. Drury asked at what threshold the Board would like to see variances in monthly budget information. The Board requested to see summaries of monthly reports with a 15% variance explained. There being no further business to conduct, Ms. Scheuermann adjourned the meeting at 8:38 pm. Minutes respectfully submitted by Susan Moeck.
Special Selectboard Meeting Friday, May 26, 2006 Akeley Memorial Building 7:30 am The meeting was called to order at 7:30 a.m. by the Chair, Heidi Scheuermann. Selectboard Members Dick Marron, Steve Riley, Paco Aumand and Larry Lackey were in attendance. Visitors included Phil Scott, Don Post, Leo Clark, Rick Farnham, Rich Baker and acting town administrator Cliff Johnson. Dick Marron moved and Steve Riley seconded a motion to approve petition to extend the grand list filing and direct the chair to sign the petition. Motion was approved unanimously. After a short discussion Steve Riley moved and Dick Marron seconded the hiring of Truex Cullins for the design of the new Jackson Arena as recommended by the Jackson Arena Committee and for the Town Administrator to negotiate a contract with the firm as soon as possible. It is understood that the funding for the architectural services will come from funds raised by the Friends of the Jackson Arena. Motion was approved unanimously. Paco Aumand moved, seconded by Dick Marron to approve the hiring of Jennifer Hezel to fill the Zoning Assistant position at pay grade 7, step 4 ($14.45 per hour). At the end of the 6 month satisfactory probationary period the pay grade will increase to step 5 ($15.49 per hour). Paco Aumand moved to adjourn the meeting, seconded by Dick Marron. Motion carried. Meeting was adjourned at 7:43 a.m. Minutes provided by Clifford Johnson.
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